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Curatorial/Museum Specialist

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Position Details

Position Information

Title Curatorial/Museum Specialist
Department Ctr for Creative Photography (2538)
Location Main Campus
Position Summary

The Center is seeking a Curatorial/Museum Specialist (Assistant Registrar) to manage The Richard Avedon Archive, which is on long-term loan from the Richard Avedon Foundation. The main function of this position is to provide access to artwork, archive materials, and information about the collection to the Foundation while maintaining a good working relationship with both institutions. This position requires thorough knowledge of professionally accepted collection management practices and procedures including: fine art handling, archival storage, packing and shipping methods and arrangements, and condition report terminology for gelatin silver prints.

The Center for Creative Photography (CCP) is the premiere research collection of American photographic fine art and archives, promoting creative inquiry, dialogue, and appreciation of photography’s enduring cultural influence. The Center for Creative Photography is a world-renowned leader in preservation, teaching, learning, scholarship, and the appreciation of archival material and works of art by North America’s greatest photographers.

With more than $622 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #23 among public universities in the US in overall research expenditures and #6 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Communicate effectively with Avedon Foundation staff to establish priorities, keep them apprised of progress and support a positive working relationship between and with both institutions.
• Handle artwork and archive material in accordance with established art museum guidelines and standards, including: over-sized photographs, rolling and unrolling over-sized photographs, un-mounted photographs, mounted photographs, delicate archive objects, moving crates, and transporting artwork within the building.
• Collaborate with Center staff to provide art museum quality housing and storage.
• Determine the most appropriate way to pack artwork and archive objects for domestic and international shipments. Execute packing or collaborate on crate design with vendors and/or Center preparation staff.
• Make domestic and international shipping arrangements with art handling companies and customs agents.
• Coordinate schedule with colleagues at both the Center and the Avedon Foundation. Create packing lists, receipts, and all associated documentation for the shipment.
• Process incoming shipments of collection materials: unpacking, unframing if necessary, condition reporting, retu,rning to permanent locations, creating receipts, tracking locations.
Visually examine artwork and archive objects, create condition reports utilizing art museum accepted terminology for gelatin silver prints, or archive material. Select the best photographs from editions for exhibition or sale according to prescribed criteria.
• Track locations and update condition reports in the collection management database, Artbase. Conduct periodic inventories and catalog artwork according to Avedon Foundation standards.
• Identify, uphold, and communicate the issues surrounding copyright, privacy, and confidentiality regarding the Avedon Archive.
• Collaborate with Volkerding Study Center staff as necessary to provide access to the collection for researchers by pulling artwork and archive materials and providing oversight.
• Act as a courier as needed, both domestically and internationally.
• Supervise the work of student workers and temporary positions as required.
• Additional duties may be assigned.

Knowledge, Skills, & Abilities

• Knowledge of Richard Avedon’s work and/or 20th century photography.
• In-depth knowledge of registration and collection management procedures in museums including: art handling, storage, packing and crating, shipment coordination, processing for incoming and outgoing loans, traveling exhibitions.
• Ability to exercise good judgment and make decisions in accordance with established policies.
• Excellent organizational skills with the ability to manage multiple projects and work well under pressure. Ability to solve problems creatively, work independently and excel in a high performance, fast-paced team-oriented culture.
• Exceptional interpersonal skills. Demonstrated ability to communicate and work effectively with lenders, diverse colleagues, and the university community.
• Ability to perform tasks in a professional manner and with discretion when working with confidential records.

Minimum Qualifications

In addition to ABOR minimum qualifications below:

• Three years of collections management and/or registration experience.
• Individual will be required to travel outside of the United States with the collection.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in Anthropology, Museum Studies, Art or related field and one year of museum curatorial and/or registration experience; OR, five years of museum curatorial and/or registration experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

• Master’s degree in Art, Art History, Museum Studies, Archival or related field.
• Experience making international packing and shipping arrangements.
• Experience couriering artwork internationally.
• Experience documenting collections in a collections management database system. Experience with Artbase and MACs a plus.
• Meticulous attention to detail.
• Demonstrated supervisory or leadership experience.

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $32,000 - $40,000 Annually DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24681
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Megan Clancy

Open Date 03/02/2018
Review Start Date 03/16/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in Anthropology, Museum Studies, Art or related field and one year of museum curatorial and/or registration experience; OR, five years of museum curatorial and/or registration experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents