Office Specialist (Temporary) (Phoenix, AZ)

Position Details

Position Information

Title Office Specialist (Temporary) (Phoenix, AZ)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The University of Arizona College of Medicine – Phoenix is looking for a temporary Office Specialist to provide administrative support for our Summer Scrubs Program from May 21st – July 27, 2018. Candidates should have an interest in higher education and an enthusiasm for youth programming and outreach. Summer Scrubs is a program designed to inspire Arizona high school students to explore their healthcare interests. Located in downtown Phoenix, the program includes hands-on activities, field trips, simulation and related lab experiences as well as lectures from medical students, faculty and community members. The Office Specialist will interact regularly with high school students, their families, medical students, faculty and staff. This position will manage the day- to – day administrative operations for the Summer Scrubs camps as well as provide event support for the Office of Admissions and Recruitment. This position will be temporary 10-week assignment and will require the individual to work May 21st- July 27th. Typical hours will be Monday – Friday from 8:00am to 5:00pm but due to the nature of the program will require availability in the evening and on the weekends to attend program events as required. The selected finalist will be required to successfully complete all University of Arizona fingerprint criminal background screening and training to be an Authorized Representative to work with Minors.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Maintains a variety of records requiring classification and compilation of varied information.
  • Compiles special reports or studies where analysis of complicated or technical data is required; identifies sources and extracts necessary information; performs specialized calculations.
  • Drafts correspondence; answers questions or complaints and makes adjustments within established limits.
  • Reviews reports and printouts to identify and trace sources of error and makes necessary corrections; performs technical or complex verification and reconciliation activities.
  • Recommends changes to policies or procedures affecting assigned function.
  • Ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals.
  • Checks, reviews or prepares records, reports, forms or other documents of various kinds pertinent to assigned function(s); personally investigates complicated problems or errors.
  • Plans and prioritizes work load to meet set deadlines.
  • Assists staff with special projects as directed.
Knowledge, Skills, & Abilities
  • Knowledge of policies, practices, procedures and terminology of assigned function.
  • Skill in the operation of a variety of office machines including personal computers, telephones and copiers.
  • Skill in recording and compiling material for reports.
  • Ability to effectively communicate.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications
  • Three years of office/clerical experience which includes one year in a directly related function; OR, a Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education.
Preferred Qualifications
  • Proven track record of being organized, responsible, and excellent verbal communication skills.
  • Demonstrated proficient ability in the use of personal computers and software including Microsoft.
  • Word, Excel, PowerPoint, Publisher, and Outlook.
  • Skill in English composition, grammar, spelling, and punctuation; strong editing abilities.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible No
FLSA Non-Exempt
Posted Rate of Pay $10.50 Per Hour
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number S24668
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources

Open Date 02/28/2018
Review Start Date 03/09/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Please confirm that you understand that this position is located in Phoenix, Arizona.
    • I understand that this position is located in Phoenix, Arizona.
  3. * Do you have three years of office/clerical experience which includes one year in a directly related function; OR, a Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents