Program Coordinator (Phoenix, Arizona)

Position Details

Position Information

Title Program Coordinator (Phoenix, Arizona)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The Office of Academic Affairs seeks a full-time Program Coordinator that will support students, faculty and administration in the coordination of components of the 3rd Year Curriculum. This individual will interact daily with departmental staff, faculty, and students at the Phoenix Campus, as well as with hospital and private practice clinical partners. Primary responsibilities include 1) coordination and support of two clerkships and clerkship directors 2) coordination of communication with clinical partners relative to student schedules and clerkship support; 3) assisting with the coordination of drop/add process to student schedules 4) assisting with the coordination of third year clerkship grades, including management, entering and tracking receipt of grades; 5) curriculum management for two required clerkships; 6) assisting with events supporting 3rd year clerkships. Incumbent must maintain a professional demeanor at all times and will work with a moderate degree of independence under the direct supervision of the Manager of Clerkships. This position will work closely with the 3rd and 4th Year Team including the Assistant Director and Directors of the Clinical Curriculum as well as the Associate Dean of Clinical Curriculum. This position will have contact with high level administrative offices requiring use of business vocabulary, tact, discretion and judgment. This is a full time position with occasional evening and weekend hours as needed for implementation of projects.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • May coordinate, monitor or supervise the activities of subordinates.
  • Develops and recommends new or revised program goals and objectives.
  • Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
  • Monitors and approves program expenditures ensuring that budget allocations are not overspent.
  • Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
  • Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
  • Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
  • Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
  • Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
  • Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
  • Additional duties as assigned.
Knowledge, Skills, & Abilities
  • Knowledge of issues pertaining to area of assignment.
  • Knowledge of budgeting and accounting principles.
  • Knowledge of organizational practices.
  • Skill in organizing work of self and others.
  • Ability to effectively communicate.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Previous experience in a student services, academic services environment, clinical setting or medical office.
  • Demonstrated effective verbal and written communication; excellent grammar, composition and proofreading skills.
  • Demonstrated advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to work independently, set priorities in a fast-paced environment with frequent interruptions, multi-task, meet deadlines, and manage competing priorities.
  • Previous experience working in a team-based environment.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $29,443- $39,307 Annually, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24666
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration

Open Date 02/28/2018
Review Start Date 03/09/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents