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Program Coordinator

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Position Details

Position Information

Title Program Coordinator
Department Dept of Emergency Medicine (0750)
Location UAHS - Tucson
Position Summary

The Arizona Emergency Medicine Research Center (AEMRC) is seeking candidates for the position of Program Coordinator for the Advanced Hazmat Life Support (AHLS) program. This is a staff position that reports to the Manager of the AHLS program. The Manager has roles in both operational and strategic planning. The successful candidate will assist the Manager with on-going operations of the AHLS programs.

The mission of AHLS is to educate and train all healthcare professionals to medically manage patients exposed to hazardous materials. AHLS provides consistent, international, evidence-based and/or consensus guidelines for health professionals worldwide, while respecting the fact that local regulations, medications, medical equipment, and treatments vary around the globe. Adherence to AHLS guidelines ensures uniform, high quality, clinical, continuing education.

AHLS was developed by faculty in the Department of Emergency Medicine (DEM) and the AEMRC, and has a long-standing collaboration with the American Academy of Clinical Toxicology (AACT). AHLS international headquarters is located in Tucson within the AEMRC and the DEM, and serves as the administrative headquarters for worldwide AHLS programs.

The Program Coordinator position requires a great attention to detail, strong analytical, technical and logic skills, a strong sense of urgency, innovation and vision, discretion, and effective time management skills. The successful candidate is required to manage their time efficiently, monitor the quality of their output, and work under general direction and semi-autonomously.

Currently AHLS offers 10 unique courses for civilian and military healthcare professionals and new courses are planned. All courses require coordination through the International Headquarters. All courses require continuing education review and approval, development of program, manuals and Power Point presentations, and periodic updates to all printed and electronic materials. The Program Coordinator will assist with marketing and provide database support.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Requests to host an AHLS course are approved by AHLS International Headquarters and AHLS Regional Directors. The Program Coordinator will be the contact for host agencies, and will assist regional and course directors with execution of the AHLS courses in their jurisdiction. This may include budget development, ensuring AHLS administrative polices are adhered to, assisting with logistics, locating medical directors and instructors, and providing marketing assistance.
  • Update and maintenance of an online database of all AHLS courses, students, course and instructor evaluations, continuing education, and verification of course completion.
  • Perform queries for routine and ad hoc reports, as they are crucial for improving the content, delivery and administration of the AHLS program.
  • Evaluate course documentation for program effectiveness and develop improved methods if needed.
  • Responsible as the “first responder” for AHLS inquiries, including how to host a course, navigation of the AHLS website and user interface, and general technical questions. These inquires come from various sources, including phone, email, and social media.
  • Manage course material shipments and website product orders, which necessitates the ability to lift up to 45 pounds.
  • Reconcile credit card payments and budgeted operational expenses, as required.
  • Record and prepare meeting minutes/action items from teleconferences and board meetings. Follow up with action items, as appropriate.
  • Represent AHLS at regional meetings.
  • Supervise students and other staff members, as needed.
  • There may be additional duties assigned as it relates to this position.
Knowledge, Skills, & Abilities
  • Desire and ability to work in a fast-paced environment with changing demands.
  • Ability to communicate effectively in a team environment.
  • Excellent organization and time management skills.
  • Ability to take initiative, be autonomous and self-motivated.
  • Ability to multi-task projects and daily assignments.
Minimum Qualifications
  • Proficiency with MS Office Suite, including Excel as demonstrated by a minimum of two years using the programs.
  • Please also see Arizona Board of Regents Minimum Qualifications below.
Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Familiarity with University and UA Foundation systems.
  • Minimum 1 year of experience with InDesign, Photoshop, and WordPress.
  • Minimum 1 year of experience with databases.
  • Experience using Asana, Wrike, or other project management software.
  • Entrepreneurial background.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24580
Number of Vacancies One
Desired Start Date 02/19/2018
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Toni Richardson

Open Date 02/12/2018
Review Start Date 02/19/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Do you have proficiency with MS Office Suite demonstrated by a minimum of two years using the programs?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents