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Office Specialist, Senior (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Office Specialist, Senior (Phoenix, AZ)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The Center for Clinical Skills & Assessment seeks a team-oriented professional to join our department and assist with all aspects of the educational activities we provide to medical students and allied health professionals utilizing standardized patients. The Office Specialist, Senior will be responsible for the preparation of materials for educational activities and the set-up and reset of classrooms, exam rooms and debrief rooms. This position will also be responsible for event flow, including training and overseeing the proctors and assisting them in troubleshooting problems that arise during activities.

This position will report to the Manager of the Center for Clinical Skills and Assessment and will work closely with the scheduler, training staff and faculty as needed. Hours for this position will require some flexibility such as arriving early or staying late to support activities.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Applies functional knowledge to analyze and respond to matters requiring comprehensive knowledge of department policies and procedures and research and interpretation of a variety of levels of information; authorizes exceptions to policy within defined limits.
  • Analyzes and resolves difficult problems or provides assistance to others on difficult assignments.
  • Coordinates or performs data collection, analysis, reporting, documentation and other duties to ensure accurate and timely processing or development of required reports.
  • Recommends new or revised department policies and procedures; coordinates and implements approved changes in policies and procedures affecting assigned function; updates affected policy/procedure manuals.
  • Maintains unit documents such as ledgers, personnel records, budget data and financial records; ensures adherence to policy and procedure and monitors/checks for accuracy.
  • Coordinates, schedules and tracks progress of specialized work projects or departmental functions.
  • Responds verbally or in writing to inquiries, complaints or problems and makes necessary adjustments of a non-routine nature.
  • Acts as primary contact for assigned function with outside organizations or other departments; responds to technical administrative questions and ensures necessary follow up.
  • Participates in special projects with staff as directed.
  • Assists with specialized or difficult work activities of subordinates or other staff members.
  • May supervise, monitor or coordinate the activities of subordinates.
  • Other duties as assigned.
Knowledge, Skills, & Abilities
  • Demonstrates effective verbal and written communication; excellent grammar, composition and proofreading skills.
  • Proficient in Microsoft Office Suite (Word, Excel, OutLook).
  • Able to work independently, set priorities in a fast-paced environment with frequent interruptions, multi-task, meet deadlines, and manage competing priorities.
  • Possess a high degree of accuracy, attention to detail, and able to effectively prioritize multiple tasks and meet deadlines.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Five years of increasingly responsible office/clerical experience which includes one year in a directly related function; OR, any equivalent combination of experience, training and/or education approved by Human Resources.

Preferred Qualifications
  • Previous experience working in medical education or other experience in an academic institution.
  • College coursework in any field.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $12.20 to $16.53 Per Hour, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24582
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration
COMPHX-HRServices@email.arizona.edu

Open Date 02/13/2018
Review Start Date 02/19/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings http://uacareers.com/postings/26565
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Please confirm that you understand that this position is located in Phoenix, Arizona.
    • I understand that this position is located in Phoenix, Arizona.
  3. * Do you have five years of increasingly responsible office/clerical experience which includes one year in a directly related function; OR, Any equivalent combination of experience, training and/or education approved by Human Resources?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents