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Director, Career and Professional Advising Student Affairs (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Director, Career and Professional Advising Student Affairs (Phoenix, AZ)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The Director, Career and Professional Advising Student Affairs will provide and/or coordinate student support services focused on academic and career advising that enhance academic and career success. Responsibilities include, but are not limited to the supervision of Career and Professional (CAP) Advising team, oversight of student schedule changes, development and implementation of a career plan for each advisee, organizing the delivery of the AAMC Careers in Medicine curriculum. Please see below for further details.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities
  • Supervisory responsibilities for the Career and Professional Advisors. This includes hire, orient and train new Advisors; continue development of team; maintain work schedules of team; conduct performance evaluations, and communicate issues with Associate Dean Student Affairs.
  • Develop and maintain collaborative working relationships with Student Development, the Clinical Curriculum faculty and staff, and College of Medicine faculty and staff to facilitate advisement, academic progress review, and career and academic development for all advisees.
  • Provide early identification of students who may require special support (expected or actual academic difficulty, competitive career choice, early match, couples match, military) and develop a plan to assist, involving other COM resources and CAP advisor as appropriate.
  • If necessary, guide students through SOAP process.
  • Attend student government meetings as needed.
  • Serve as direct liaison to Associate Dean Student Affairs, assuring flow of important data regarding student concerns, trends in career choices, opportunities for distinction at the COM-P.
  • Oversee all schedule changes for fourth year students in conjunction with the Advisors and 4th year scheduling team.
  • Direct and participate in the delivery of the AAMC Careers in Medicine curriculum when as appropriate during the medical school curriculum.
  • Interface with affiliated faculty and program directors to procure up-to-date information regarding the status of the NRMP Match process, including information relevant to the various specific specialties.
  • Assist in recruiting and training specialty-specific advisors as needed.
  • Manage and monitor student competency issues, assist the ADSA in the formulation of competency action plans, and escalate student advising issues to the Associate Dean.
  • Participate as a member of the Student Affairs team, supporting the various Student Affairs events, including Match Day, Commencement, and the overnight, Orientation Weekend prior to the start of year one.
  • Scholarly work as time permits.
  • Participate in committees as determined in consultation with the Associate Dean of Student Affairs.
  • Other duties as assigned by the Associate Dean.

In addition, for your advisees-

  • Meet individually with assigned students at least twice per year, reviewing medical school progress, career decision-making, and competency assessments.
  • Help advisees select and connect with a Specialty Advisor.
  • Document each visit with an advising note in AdvisorTrac.
  • Communicate with students either by email or in person as needed throughout each academic year. The specific timing of the biannual meetings will be decided by the Advising team in conjunction with the Associate Dean of Student Affairs.
  • Review all competency assessments and discuss such assessments during the biannual meetings with advisees.
  • Help advisees select year 4 schedule, and establish year 4 activities during the interview season; e.g., help students decide how many residency programs to apply for and tracks how many interviews are being received.
  • Assure year 4 students have appropriate assistance with personal statements and residency application materials.
  • Provide personalized help to advisees with VSAS, ERAS, and residency application, as needed.
  • Review MSPE for students for finalization and signature from Associate Dean, Student Affairs.
Knowledge, Skills, & Abilities

Building Trust:

  • Clearly articulates a compelling vision of the department’s future.
  • Operates in an ethical manner and holds self and others accountable
  • Demonstrated commitment towards cultural diversity and equal opportunity.
  • Is able to adapt to stress, change, adversity and ambiguity.

Fostering Collaboration

  • Helps people develop shared purposes, fosters an environment of support, and promotes effective team work.
  • Makes productive use of differences by creating a culture where individuals feel safe to disagree.
  • Recruits, engages, develops, and assesses a diverse team to build capacity and high-performance capability.
  • Demonstrates the ability to manage conflict and facilitate solutions.

Maximizing Resources

  • Promotes and supports the ongoing learning and development of the team, in alignment with the departments’ goals and direction.
  • Acts as a catalyst for necessary change to maintain a positive alignment within the College, accreditation, and institutional requirements.
  • Ensures their units/department function effectively, productively, and responsively.

Achieving Results

  • Demonstrates an applied understanding of student affairs policies and its impact on the institution and its programs.
  • Challenges established assumptions, explores new possibilities, and advances creative approaches.
  • Makes decisions in a timely, inclusive and strategic way to advance the department and university.
  • Demonstrated evidence of strong interpersonal and communications skills.

Other Knowledge, Skills and Abilities:

  • Team player who is student-centric and motivated for student success
  • Strong knowledge of multiple computer systems including Microsoft Office (Excel, Word, PowerPoint and Outlook)
  • Ability to work independently, self-start and self-monitor work projects
Minimum Qualifications
  • Board Certified MD with direct experience in Student Affairs advising medical students through 3 years of the National Residency Main Match Program and Supplemental Offer and Acceptance Program;
  • Or Board Certified MD with direct experience in Graduate Medical Education directly involved in selecting residents through 3 years of the National Residency Main Match Program Supplemental Offer and Acceptance Program.
  • Flexibility to work occasional evening and rarely weekend hours as required.
  • Individuals who are selected for employment and do NOT currently hold a faculty title with The University of Arizona College of Medicine-Phoenix, will be required to obtain faculty status. This will include obtaining letters of recommendation and review by the appropriate College review committee.
Preferred Qualifications
  • 2+ years of supervising experience.
  • Regional and/or National involvement with the AAMC Group on Student Affairs or Group on Resident Affairs.
  • Experience with professional competency assessment and evaluation.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22401
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration
COMPHX-HRServices@email.arizona.edu

Open Date 02/12/2018
Close Date
Open Until Filled Yes
Review Begins On 02/22/2018
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/26422

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Are you Board Certified MD with direct experience in Student Affairs advising medical students through 3 years of the National Residency Main Match Program and Supplemental Offer and Acceptance Program Or Board Certified MD with direct experience in Graduate Medical Education directly involved in selecting residents through 3 years of the National Residency Main Match Program Supplemental Offer and Acceptance Program?
    • Yes
    • No
  4. * Do you have previous experience developing presentations and/or facilitating workshops?
    • Yes
    • No
  5. * Are you available to work weekends and evenings, as needed?
    • Yes
    • No
  6. * Individuals who are selected for employment and do NOT currently hold a faculty title with The University of Arizona College of Medicine-Phoenix, will be required to obtain faculty status. This will include obtaining letters of recommendation and review by the appropriate College review committee. If selected, will you fulfill the requirements for obtaining faculty status within a reasonable time frame?
    • Yes
    • No
  7. * If you are currently employed at a Phoenix affiliated hospital, what is your employment effort (FTE, or percentage of time)? Please note: Due to the clinical affiliate agreement between The University of Arizona College of Medicine-Phoenix and our affiliate partners, candidates selected for employment must obtain the Chief Administrator's approval for dual employment.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Curriculum Vitae
Optional Documents