Coordinator, External Communications (UPDATED)

Position Details

Position Information

Title Coordinator, External Communications (UPDATED)
Department CALS Administration (0152)
Location Main Campus
Position Summary

Please note: This is a reposting with new review date. If you previously applied for this position, your application is under consideration and it is not necessary to reapply.

The College of Agriculture and Life Sciences (CALS) seeks a proactive and enthusiastic professional to work both independently and as part of a team as the Coordinator of External Communications.

This Position Coordinates a public communications framework for the Office of the Vice President of Agriculture, Life and Veterinary Sciences, and Cooperative Extension that fosters relationships with external stakeholders and promotes public awareness of programs strategically important to the vice president. Reporting to the director of administration and communications, the coordinator, external communications will be responsible for crafting succinct, compelling copy for correspondence and a variety of print and digital media, working within brand guidelines, using the appropriate voice and messaging for specific external audiences, including donors, community leaders, industry stakeholders and prospective students. The ideal candidate will be committed to meeting deadlines, have the emotional intelligence to work well with a variety of personality types, and be a team player who is invested in the success of the enterprise. Occasional nights, weekends, and In-state travel is required with this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

• Prepare the Vice President with talking points, slide presentations, scripts or speeches for audiences outside the enterprise.
• Create engaging social media content for the Office of the Vice President, and track reach and impact.
• Assist the Director of Administration and Communications with media relations for the Office of the Vice President. Provide media contacts with local angles on topics of strategic interest to the vice president.
• Organize public events, such as discussion panels and film screenings, to promote visibility for programs of strategic interest to the vice president. Create marketing materials related to these events.
• Develop, compile, write and edit communications, such as email messages, website content, press releases, e-newsletters, public reports, brochures or flyers; coordinate process from development through printing and distribution.
• Ensure all materials produced are of a consistent professional quality in accordance with university and college branding.
• Work with design, print and video vendors as needed to provide production support for collaterals.
• Effectively use all campus resources available to support the Office of the Vice President in meeting its external communication needs.
• Manage multiple and competing priorities to ensure timely delivery of critical projects.
• Other duties as assigned.

Knowledge, Skills, & Abilities

• Excellent writing and editing skills
• Ability to effectively communicate to diverse audiences
• Strong grammar and punctuation knowledge
• Detail oriented with strong organizational skills
• Ability to work under pressure, be flexible and meet deadlines
• Proficiency in Microsoft Office applications, including PowerPoint, Word, Excel, Outlook
• A high level of discretion, with excellent interpersonal skills and the ability to inspire trust and respect among colleagues and all internal and external partners

Minimum Qualifications

• Bachelor’s degree in communications, English, journalism, marketing, media relations, public relations or related field with more than 5 years of directly comparable experience; OR master’s degree or PhD/professional degree in communications, English, journalism, marketing, media relations, public relations or related field with 3 to 5 years of directly comparable experience
• Occasional nights or weekends will be required
• Occasional in-state travel will be required

Preferred Qualifications

• Experience in project management
• Strong working knowledge of Drupal
• Familiarity with Google Analytics and social media scheduling programs
• Exceptional customer service and donor stewardship abilities
• Experience in event planning
• Experience with higher education initiatives
• Experience in or passion for agriculture or the life sciences

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $45,000 - $55,000 Annually (DOE)
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number A22385
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Open Date 02/07/2018
Close Date
Open Until Filled Yes
Review Begins On 02/20/2018
Special Instructions to Applicant

Please include two professional writing samples (press release, letter, guest column, social media, or similar). Samples can be submitted in PDF format or via links to online documents

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor’s degree in communications, English, journalism, marketing, media relations, public relations or related field with more than 5 years of directly comparable experience; or master’s degree or PhD/professional degree in communications, English, journalism, marketing, media relations, public relations or related field with 3 to 5 years of directly comparable experience?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
  4. Writing Sample 2
Optional Documents