Skip to Main Content

Program Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Position Details

Position Information

Title Program Coordinator
Department Psychiatry (0717)
Location University of Arizona Health Sciences
Position Summary

The University of Arizona College of Medicine Department of Psychiatry is leading the effort to understand, diagnose, treat, and prevent psychiatric disorders, prepare future clinicians, provide state-of-the-art care, and give direction to community efforts to improve behavioral health.

William “Scott” Killgore, PhD, is a Professor of Psychiatry that joined the University of Arizona on July 1, 2014. He brings an active research program from Harvard Medical School and McLean Hospital, including his Social, Cognitive, and Affective Neuroscience Laboratory. The lab is devoted to the study of emotional functioning, sleep processes, and trauma related injuries. Dr. Killgore’s innovative work is funded by the Department of Defense, and recent research focuses on effects of prolonged sleep deprivation, stimulant countermeasures to sleepiness, mild traumatic brain injury, post-traumatic stress disorder, and emotional intelligence using state of the art brain imaging technologies and neurocognitive tests.

Dr. Killgore is seeking a Study Coordinator (Program Coordinator) to coordinate an ongoing project within his lab. The selected candidate must be a highly motivated individual capable of managing complex projects and supervising research staff to achieve numerous study goals on strict timelines. This position will manage an Emotional Intelligence project for Dr. Killgore, overseeing a team of research technicians and coordinating overall lab efforts for the team. The selected candidate will oversee compliance, human subjects’ protections, annual and quarterly reporting requirements to sponsor and other entities, coordination of initial and ongoing approvals across sites, as well as organizing the training, educating, and management of project-affiliated staff, with other duties as assigned, including purchasing. Additional duties related to project-specific start-up will also be required. The selected candidate will need to be available for on-call duties, occasional weekend shifts, and/or have some flexibility in schedule. The selected candidate must also be able to travel to and from multiple research sites and must have access to reliable transportation.

The College of Medicine recognizes the value of diversity of people, thought, perspective and experience. As the sole allopathic medical college in the state of Arizona, the UA College of Medicine values individuals who are able to work with diverse students, trainees, colleagues, and subjects.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Supervise, monitor, and coordinate work of study team including research assistants, postdoctoral fellows, and others; coordinate with departmental regulatory staff and lab manager.
  • Oversee day-to-day activities related to the Emotional Intelligence Study.
  • Communicate with PI and Lab Manager on a regular basis; identify problems and trends; recommend procedural changes to PI if or when there are issues with protocols.
  • Develop written operating procedures and perform quality control checks to ensure procedures are followed.
  • Manage large databases, oversee data entry, and perform regular quality assurance checks on data.
  • Analyze data and write research progress reports; draft safety and other reports as required.
  • Assist with project coordination as needed, including recruitment, phone screens, standard operating procedures (SOPs), tracking and scheduling subject visits, coordinating visits and assessments, and data entry.
  • Oversee purchasing for Emotional Intelligence study, in coordination with the Lab Manager. Assist in projecting budgets and procuring laboratory space, supplies and equipment.
  • Operate and maintain laboratory and experimental equipment; make arrangements for repairs to be performed.
  • Support the Research Administrator and Lab Manager with submission of Dr. Killgore’s grants or progress reports as needed.
  • Assist in preparation of manuscripts for publication as requested.
Knowledge, Skills, & Abilities
  • Experience supervising multi-person teams.
  • Excellent attention to detail and written and verbal communication skills.
  • Outstanding organizational skills and ability to maintain consistent progress across multiple aspects of project on stated timelines.
  • Experience with investigator-initiated research.
  • Ability to work independently and problem-solve.
  • Demonstrated experience with human subjects protection/Institutional Review Board (IRB) submissions.
  • Strong computer skills.
  • Demonstrated excellence in maintaining positive public relations within the context of a business/lab setting.
  • Understanding of regulations and judgment in discerning risk assessments of new and ongoing research.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Availability to commit to the project for a minimum of 2-3 years.
  • Availability to work on-call or when project demands necessitate immediate attention.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $29,443 - $35,552 Annually, DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24575
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Sara Knight

Open Date 02/09/2018
Review Start Date 02/13/2018
Close Date
Open Until Filled
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with diverse perspectives and experiences, we encourage minorities, women, veterans, and individuals with disabilities to apply. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Do you have prior experience working with medical students in an academic setting?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents