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Associate Director, Foundation Relations and the GIFT Center

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Please see Special Instructions for more details.

As a part of the required documents needed to apply, you will need to submit a writing sample. Your writing sample can be a donor proposal, grant proposal or acknowledgement letter.

Position Details

Position Information

Title Associate Director, Foundation Relations and the GIFT Center
Department Development Office (9903)
Location Main Campus
Position Summary

This position helps direct the Foundation Relations development program and the Grant Information, Facilitation, and Training (GIFT) Center by: identifying, cultivating, and stewarding foundation prospects and donors; assisting University of Arizona development officers, faculty and staff with the grant proposal and award process; and coordination of activities associated with the GIFT Center. The Associate Director provides general organization assistance (scheduling rooms, providing briefings, ordering food) to the office as needed for successful site visits, trainings, senior leader visits to foundations, etc. Additionally, this position participates in the foundation relations work of the GIFT Center, and participates in the GIFT Center’s overall training program for faculty and staff. The position maintains a portfolio of foundation donors, and is responsible for their cultivation and stewardship, collaborating with secondary managers in the units, convening internal strategy sessions with stakeholders including faculty, development officers and unit grants managers.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2016 Work-Life Seal of Distinction by the World@Work! For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

Identifying, Cultivating, and Stewarding Foundation Prospects and Donors

  • Develops and maintains foundation relationships in all phases of the development cycle.
  • Identifies possible foundation grant prospects.
  • Work with the AVP Foundation Relations and the GIFT Center, and the Associate Director, Foundation Relations Prospect Development to develop and maintain a strategically selected portfolio of 25 to 35 foundation prospects capable of giving at the $100K level and above. The position has an annual fundraising goal in the range of $500,000-$1,000,000. Serve as UA’s primary relationship manager as well as the primary liaison with foundation staff. Focus on Foundation opportunities at the $100k+ level. Create opportunities for administrators, faculty and UDP team members to interact with foundation staff.
  • Draft, edit, and when appropriate submit proposals, LOIs, recommendation letters and nomination letters on behalf of UA and its researchers.
  • Analyzes prospect information to identify likely sources of funding for specific projects and programs.
  • Plans, coordinates and schedules 10-15 visits with foundations and other donor prospects annually.
  • Acquires and maintains a sound understanding of the University and its associated programs.
  • Supports development officers, faculty, and staff in stewarding foundation donors.
  • Participates in the coordination and planning associated with foundation visits.

Assisting Development Officers, Faculty, and Staff with the Grant Process

  • Builds and maintains cordial and cooperative relationships with development officers, deans, department heads, faculty and staff.
  • Works closely with Research, Discovery & Innovation staff, especially the Research Development Services team and the Sponsored Projects Services team.
  • Works with development officers, faculty, and staff to develop, edit, deliver, and follow-up on proposals to, and other written communication with, foundations and other funders.
  • Works with the Charitable Grant Process Administrator to manage the private support submission and award processes across systems and departments.
  • Helps department support larger strategic University initiatives involved with foundation development.

Participating in the Grant Support Activities of the GIFT Center

  • Supports the mission of the GIFT Center by assisting in providing foundation- and grant-related information and training to development officers, faculty, and staff.
  • Works with department staff to provide foundations with timely stewardship reports, using both electronic and paper records.
  • Helps develop and disseminate best practice information related to grants, specifically through networking and professional development activities.
  • Files, keeps records, manages orders, schedules, and provides other organizational assistance.
  • Performs other related responsibilities duties as assigned by supervisor. .
Knowledge, Skills, & Abilities
  • Ability to work effectively with a wide variety of individuals, including development officers, deans, faculty, and staff at corporations and foundations.
  • Ability to meet deadlines and handle multiple projects simultaneously.
  • Ability to prioritize assignments effectively.
  • Excellent writing skills.
  • Excellent communication and interpersonal skills.
  • Ability to understand and work within budgetary procedures, policies, and restrictions.
  • Skill in operating PC-based software such as word-processing (MS Word), internet, and spreadsheets (Excel).
  • Physical ability to operate basic office machinery.
  • Can contribute to and adapt in a highly collaborative working environment.
  • Ability to effectively communicate the University of Arizona mission, strategic plan, and case for philanthropic support.
  • Ability to build and maintain productive relationships with donors, development colleagues, and UA faculty and staff members.
  • Ability to inspire cooperation and participation.
  • Ability to maintain donor confidentiality.
  • Ability to understand and follow UA, UAF, and UDP policies and procedures.
Minimum Qualifications
  • Bachelor’s degree in journalism, communications, English or related field;
  • Three years’ experience in the grant profession or development, marketing, and/or public relations;
  • Any equivalent combination of experience, training and/or education.
Preferred Qualifications
  • Experience writing grant proposals.
  • Demonstrated experience and ability to research projects through a variety of means.
  • Knowledge and experience of fundraising and development functions.
  • Understanding of corporate and foundation grantmaking processes.
  • Understanding of budgets as they relate to programs, proposals, and grants.
  • Experience in a higher education setting.
  • Excellent writing, speaking, interviewing, and listening skills.
  • Experience with Raiser’s Edge (RE) donor database or other constituent database software.
  • Knowledge of UA campus.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number A22398
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Chris Wolf

Applications must be submitted online.
Click “Apply for this Job” to do so.
If you experience difficulties with the application system, please contact

Open Date 02/08/2018
Close Date
Open Until Filled Yes
Review Begins On 02/19/2018
Special Instructions to Applicant

As a part of the required documents needed to apply, you will need to submit a writing sample. Your writing sample can be a donor proposal, grant proposal or acknowledgement letter.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents