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Program Coordinator

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Position Details

Position Information

Title Program Coordinator
Department Water Energy Sustainable Tech (2500)
Location Main Campus
Position Summary

The Water & Energy Sustainable Technology Center (WEST) seeks an excellent Program Coordinator to support their administration and operation functions. This is an exciting opportunity in a rapidly changing environment. You will play an instrumental part in the day-to-day operations, facilitating the groundbreaking research occurring every day at the University of Arizona WEST Center. The position will be located off the main UA campus at the WEST Center, 2959 W. Calle Agua Nueva, Tucson, AZ 85745. This position’s FTE will begin at 0.75 FTE (30 hours per week) but has the potential to increase up to 1.0 FTE (40 hours per week) based on organizational needs.

The Program Coordinator will coordinate general administrative functions in support of the Directors and Associate Director and responsibilities will include reporting, logistics management, event coordination, processing of financial transactions, office management functions and website and social media activities. The successful candidate will possess exceptional organizational skills, attention to detail, ability to coordinate between WEST and main campus while ensuring clear communication, sharing of information, and adherence to policies.

The Water & Energy Sustainable Technology (WEST) Center is the University’s leading facility in the development of new technologies that deal with water scarcity and reuse. The facility is co-located at the Agua Nueva water campus of Pima County, providing a unique venue to conduct the translational research necessary to advance the sustainable technologies of the future. The WEST Center represents an important partnership—among few in the nation—that brings together various stakeholders to address some of the grand environmental challenges facing society today. The Center maintains a membership program to engage participants from industry, government and academia. The partnership currently involves Pima County, Tucson Water, numerous industrial partners, and the University of Arizona. Researchers from the UA’s College of Agriculture and Life Sciences and College of Engineering work on site. This position will play a key role in coordinating Center activities that will lead to exciting and groundbreaking results critical for our sustainable future.

With more than $622 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #23 among public universities in the US in overall research expenditures and #6 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please
click here.

Duties & Responsibilities

• Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications
• Assists Associate Director with space allocations and management
• Monitors program expenditures ensuring that budget allocations are not overspent
• Evaluates and recommends operational changes to work unit to ensure effectiveness and compliance with University policies and regulations
• Investigates, evaluates and resolves typical administrative/operations problems or situations impacting the program and work unit.
• Facilitates and organizes workshop, meeting and conference activities, logistics and communications
• Maintain the WEST website, including editing and managing content.
• Manage WEST social media activities and content.
• Provide administrative support to Directors and Associate Director
• Receptionist duties such as reception of visitors, managing mail and packages
• Prepare and process financial documents such as travel and expense reimbursements, purchase orders, supply ordering, and other transactions as needed.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives
• Assist with proposal preparation for funding and/or funding continuation from outside sponsors.
• Assist with current and prospective member affiliations
• Participates in special projects as directed.
• Additional duties may be assigned

Knowledge, Skills, & Abilities
Minimum Qualifications

In addition to ABOR minimum qualifications below:

• Excellent writing and editing skills
• Experience in event planning and logistics for small and large scale events
• Detail oriented with strong organizational skills
• High level of proficiency in Microsoft Office Suite applications including Word, Excel, Outlook.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

• Familiarity with website content management
• Familiarity with Google Analytics and social media scheduling programs
• Experience with the University of Arizona’s financial system UAccess
• Knowledge of University of Arizona financial policies and procedures

Full Time/Part Time To be determined.
Number of Hours Worked per Week 30 - 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA To Be Determined
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24530
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Bob Stea
(520) 626-8226

Open Date 02/06/2018
Review Start Date 02/16/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents