Program Coordinator (Phoenix, Arizona)

Position Details

Position Information

Title Program Coordinator (Phoenix, Arizona)
Department COM Phx Campus Administration (0659)
Location Greater Phoenix Area
Position Summary

The University of Arizona is committed to providing personal and professional development opportunities for our employees and promoting a culture of ongoing learning and mastery. Our Human Resources Department has an exciting opportunity for individuals interested in a career in Human Resources and Learning & Development. The Program Coordinator will support our team in coordinating the New Employee Orientation and other Professional Development training opportunities on the Phoenix Biomedical Campus. This position reports to the Program Manager for Professional Development and will provide administrative, programmatic and general human resources support. This team member should enjoy a high level of interaction with others and be comfortable welcoming our new employees and presenting information on key resources at the bi-weekly New Employee Orientations. If you are an organized, detail oriented, self-starter that enjoys a high level of interaction with others this might be the perfect opportunity for you.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
  • Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
  • Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
  • Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
  • Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
  • Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
  • Additional duties as assigned.
Knowledge, Skills, & Abilities
  • Knowledge of principles, practices and standards of human resource administration in assigned area.
  • Knowledge of state and federal regulations in assigned area.
  • High degree of accuracy with attention to detail.
  • Proven ability to effectively prioritize multiple tasks and meet deadlines.
  • Proven ability to stay self-motivated and work independently as a team member.
  • Excellent customer service, interpersonal, and oral and written communication skills.
  • Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, and web based software.
  • Problem solving and decision making skills.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Experience creating and analyzing survey reports.
  • Experience in customer service and or entry level training.
  • Demonstrated expert efficiency with technology and web based applications including Qualtrics, Mailchimp, social media engines such as LinkedIn, etc.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $29,443- $39,307 Annually, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24558
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration
COMPHX-HRServices@email.arizona.edu

Open Date 02/05/2018
Review Start Date 02/12/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings http://uacareers.com/postings/26465
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents