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Coordinator, Research Administration (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Coordinator, Research Administration (Phoenix, AZ)
Department Senior VP Health Sciences (6801)
Location Greater Phoenix Area
Position Summary

Do you have a knack for knowing how to partner with people?
Are you the very best at follow-through?
Do you enjoy the chance to jump in and help meet a deadline?


The University of Arizona Health Sciences Office of Research Administration is looking for a coordinator to work closely with our team in a fast-paced environment. This position will offer ample opportunity to learn about the world of research administration in support of faculty who conduct research in the multiple colleges that comprise the UA Health Sciences. This position has a specialized focus on the College of Medicine – Phoenix Campus (COM-P).


As a coordinator, your regular tasks will include:

  • Assisting in the development, coordination, and submission of research proposals for funding from private, federal, and state sources.
  • Drafting, collecting, and completing research administration documents including biosketches, facilities descriptions, grant applications, budgets, other support pages, training grant tables, progress reports, and more to ensure timely grant submission and award.
  • Supporting the management of grants, clinical trials, and contracts.

The ideal candidate will have a bachelor’s degree and two years of experience in an academic research environment, or an equivalent combination of experience and education; excellent communication and computer skills; and significant attention to detail.

This is an exciting opportunity to work in a team environment with a strong customer service focus and to play a part in facilitating the groundbreaking research occurring every day at the University of Arizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities
  • Assist with the completion of a number of internal and external forms related to grants and contracts, including but not limited to UAccess Research proposals, SF424 application forms, budgets and justifications, biosketches, letters of support, current and pending support statements, progress reports, and facilities and resources pages.
  • Provide other appropriate assistance to ensure quality and timely completion/submission of external research proposals and ongoing grant management.
  • Assist with internal grant announcements and internal grant competitions.
  • Assist in training and orientation for faculty who need to comply with the NIH public access policy. Review and complete data entry to ensure compliance in progress reports and biosketches.
  • Manage and maintain data integrity of a trainee database used to track our NIH T32 grant programs. Audit data for accuracy. Investigate and implement changes and improvements to ensure quality.
  • Maintain core facilities descriptions to be shared with all faculty. Obtain and index new descriptions. Maintain list and integrity of the information.
  • Follow up on outstanding Confidentiality Agreements, Material Transfer Agreements and other agreements to ensure timely completion of negotiations.
  • Other duties as assigned.
Knowledge, Skills, & Abilities
  • Excellent computer skills in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook
Minimum Qualifications
  • Bachelor’s degree and two years of experience in an academic research environment, or any equivalent combination of experience and education.
Preferred Qualifications
  • Excellent written and verbal communication skills.
  • Ability to work effectively in a team environment.
  • Self-starter, takes initiative, and detail-oriented.
  • Demonstrated ability to resolve issues with a positive outcome.
  • Demonstrated ability to work in a fast paced, dynamic team environment with changing demands.
  • Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross-functional teams.
  • Experience with UA systems, specifically UAccess Research.
  • Willingness to work weekend and evening hours when necessary during heavy proposal submission periods.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $42,000 - $57,000 Annually, Depending on Experience
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number A22370
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources
COMPHX-HRServices@email.arizona.edu

Open Date 02/05/2018
Close Date
Open Until Filled Yes
Review Begins On 02/15/2018
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/26326

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Please confirm that you understand that this position is located in Phoenix, Arizona.
    • I understand that this position is located in Phoenix, Arizona.
  3. * Do you have a Bachelor’s degree and two years of experience in an academic research environment, or any equivalent combination of experience and education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents