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Program Coordinator (Sierra Vista, AZ) (Part Time)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Please see Special Instructions for more details.

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Position Details

Position Information

Title Program Coordinator (Sierra Vista, AZ) (Part Time)
Department Cochise County Office (1522)
Location UA South
Position Summary

This position will be located in Sierra Vista, Arizona. The position is a grant funded part time position. The Program Coordinator for this position will conduct outreach to the community to recruit volunteers. This position will then secure areas where the volunteers will deliver programming. This position will ensure that the volunteers are properly trained/qualified in a variety of subject areas related to Family and Consumer Sciences Programming and in line with University Policy. This position will keep track of all goals, reporting and budget information and report it to their supervisor, and the funder.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

*Recruit, coordinate, monitor and supervise the activities of volunteers. Recruits volunteers by utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
*Develops and schedules program work plan in accordance with the Legacy Foundation Grant; oversees daily operations and coordinates activities of program; determines priorities.
*Provides education/and or training with subject matter experts to ensure accurate information is delivered to educational sites.
*Monitors and approves program expenditures ensuring that budget allocations are not overspent. Reports expenditures to the Agent and to the grantor.
*Prepares and assists Agent in preparation of proposal for funding and/or funding continuation from outside sponsors.
*Confers with and advises staff, volunteers and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to FCS Agent when unable to respond.
*Coordinates activities of the volunteers into volunteer positions throughout the community. Attends meetings, outreach, establishments and other appropriate areas to recruit volunteers and connects those volunteers with education sites to align with grant goals to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
*Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management and the Legacy Foundation.
*Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
*Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
*Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
*Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
*Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

Knowledge, Skills, & Abilities

*Knowledge of community groups, outreach, and volunteer organizations.
*Knowledge of budgeting.
*Knowledge of organizational practices.
*Knowledge of supervisory practices and principles regarding volunteers.
*Skill in organizing work of self and others.
*Ability to effectively communicate.

Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
Full Time/Part Time Part Time
Number of Hours Worked per Week 20
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $29,443 - $32,498 Annually
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24528
Number of Vacancies One
Desired Start Date 02/12/2018
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Evelyn Whitmer
emarkee@ag.arizona.edu
(520)458-8278 x2178

Open Date 02/02/2018
Review Start Date 02/07/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Quick Link for Internal Postings http://uacareers.com/postings/26327
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents