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Program Coordinator, Senior

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Position Details

Position Information

Title Program Coordinator, Senior
Department COM Academic Affairs (0747)
Location University of Arizona Health Sciences
Position Summary

The Office of Faculty Affairs provides oversight for all faculty and academic personnel actions in the College of Medicine (COM) such as recruitment, appointments, and promotions and tenure. We develop and coordinate activities that enhance the work-life and professional development of faculty, including faculty diversity initiatives. The office serves as a resource for administrators in the interpretation and application of faculty related policies and guidelines. The College of Medicine in Tucson has over 550 salaried faculty, 370 professionals, 260 Affiliates and 1,200 Associates.

The Office of Faculty Affairs is seeking applicants for a full-time position who will provide support for the various activities of the Faculty Affairs office. Specifically, the Program Coordinator, Senior will support the Executive Director of Faculty Affairs in managing recruitment and new hire activities and various events sponsored by the Office of Faculty Affairs. This position is expected to work in close partnership with multiple stakeholders, including representatives of our academic health care partners. We are seeking an enthusiastic team member who is interested in a broad spectrum of duties that require various levels of skills and expertise and who is eager to learn new processes.

The College of Medicine supports the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Prepare, review, and approve postings for appointed positions.
  • Assist with the review and processing of letters of offer for faculty as a final step before the dean signs the letter, ensuring that appropriate language is included in the letter.
  • Prepare and assist in obtaining approval for letters of offer for Department Heads, Center Directors and Assistant and Associate Dean positions.
  • May review and approve appointed and classified staff transactions.
  • Process E-verifications for all COM-T faculty, appointed personnel, and classified staff new hires.
  • Handle faculty credentialing verification requests from local agencies, hospitals, and throughout the U.S.
  • Support the logistics and arrangements for career development events for COM faculty, including workshops, New Faculty Orientation and Learning to Lead.
  • Coordinate paperwork tracking log and processes user and other updates as needed.
  • Support COM committees as needed.
  • There may be additional duties assigned as related to this position.
Knowledge, Skills, & Abilities
  • Ability to effectively communicate.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND four years of administrative/coordinative program experience; OR, Master’s degree in field appropriate to area of assignment AND three years of administrative/ coordinative program experience; OR, eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Previous experience working in an academic environment.
  • Previous experience with UAccess Employee and Analytics.
  • Expertise in personnel management, preferably in academic medicine.
  • Demonstrated ability to initiate and follow through on responsibilities independently and with attention to detail.
  • Ability to manage multiple projects, establish priorities, problem solve and make decisions.
  • Ability to work under deadlines and change focus with minimum notice.
  • Competence using computer applications including Microsoft Word, Excel, PowerPoint and Outlook.
  • Strong written and oral communication skills.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40+
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24561
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Richard Chavez

Open Date 02/02/2018
Review Start Date 02/07/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinative program experience; OR,a Master's degree in field appropriate to area of assignment AND three years administrative/coordinative program experience; OR, Eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents