Sales & Event Planner

Position Details

Position Information

Title Sales & Event Planner
Department Arizona Student Unions (8001)
Location Main Campus
Position Summary

The Arizona Student Unions is seeking an organized and outgoing individual to join our Event Planning team. The successful candidate will have a comprehensive understanding of all aspects of event planning including logistics, catering, marketing, sales, presentation and will be responsible for all aspects of managing events including menu creation, room setup, décor and audio visual support.

The Arizona Student Unions consist of both the Student Union Memorial Center (SUMC) and the Park Student Union, as well as Highland Market and a number of convenience stores and food stops around campus. In addition to campus dining services and catering, the Arizona Student Unions also run mall scheduling, concessions at athletic events, Fast Copy & Design, the Union Galleries, Games Room, the Gallagher Theatre, and a Post Office Contract Unit.

The Student Union Memorial Center is one of the largest student unions in the United States. The SUMC contains everything students need – restaurants, retail spaces, a bank, lounges, study/meeting rooms, a computer lab, art gallery, and a movie theater. SUMC is often referred to as the “living room” of the University. With Student Engagement, dining services, retail services and more, we strive to provide a “home away from home” to balance the diverse educational, recreational, cultural and social needs of today’s student.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities
  • Market, schedule and manage a high volume of meeting reservations, low to high profile events, room selection, room layout changes and catering needs for use by campus and outside organizations
  • Coordinate all events focusing on customer needs, logistics and operational capabilities, assessing client needs and requirements, and providing timely and effective solutions while staying on budget
  • Contact potential clients to market and promote catering and event services
  • Work directly with catering, vendors and event services staff to ensure all event logistics and catering options/menus are presented to the customer accurately and effectively
  • Be present at events to coordinate with client, catering staff, facility operations and culinary staff
  • Develop proposals for potential customers and coordinate pending bookings
  • Maintain contact with clients to ensure satisfaction and resolve issues if necessary
  • React to customer issues and feedback in a timely and professional manner
  • Provide exceptional customer service to both internal and external customers
  • Perform all other job related duties as assigned
Knowledge, Skills, & Abilities
Minimum Qualifications
  • 5 years progressively responsible experience in catering sales, event planning and event management
  • Experience with event management systems
  • Excellent written and verbal communication, customer service and sales skills
  • Highly organized, detailed oriented with excellent problem solving skills
  • Experience managing multiple tasks simultaneously in a timely manner
  • Ability to function independently and intuitively in a fast-paced environment
  • Proficiency with MS Office Suite
  • Must have a valid driver’s license at time of employment and ability to drive according to the University Fleet Safety Policy
Preferred Qualifications
  • Strong interpersonal, coaching and conflict resolution skills
  • Demonstrated experience in planning and managing multiple events simultaneously
  • Strong organizational skills
  • Bachelor’s Degree in Hotel/Restaurant management or similar discipline with proven experience in hospitality field
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40-50
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $35,000 Annually
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22361
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Judy Harrison

Open Date 02/01/2018
Close Date
Open Until Filled Yes
Review Begins On 02/12/2018
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have experience working with event management systems?
    • Yes
    • No
  3. * Please describe your proficiency with Microsoft Word, Excel Spreadsheets, Outlook, and Internet capabilities.

    (Open Ended Question)

  4. * Do you have five years progressively responsible experience in catering sales, event planning and event management?
    • Yes
    • No
  5. * Will you have a valid driver’s license at time of employment and ability to drive according to the University Fleet Safety Policy?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents