Sports Program Coordinator (Multiple Positions) (UPDATED)

Position Details

Position Information

Title Sports Program Coordinator (Multiple Positions) (UPDATED)
Department Campus Recreation (8706)
Location Main Campus
Position Summary

Please note: The posting for this position has been changed to Multiple Positions. If you previously applied for this position, your application is under consideration and it is not necessary to reapply.

Please note: The position summary for this position has been edited slightly in regards to who the position reports to. If you previously applied for this position, your application is under consideration and it is not necessary to reapply.

Please note: The ‘Minimum Qualifications’ and ‘Preferred Qualifications’ sections of this posting have been updated. If you previously applied for this position, your application is under consideration and it is not necessary to reapply.
The Sports Program Coordinator is a full-time position (12 month) that assists with the development and administration of a comprehensive competitive and recreational sports program, providing effective day-to-day supervision and implementation of programs and services within the Sports Division. Sports programs include collegiate club sports, intramural sports and special events.

Coordinators are responsible for hands-on operations including personnel supervision, guest service, facility and equipment operations and maintenance, cash handling, delivery of programs and services, program design and curriculum, safety and risk management. Coordinates hiring, training and supervising staff who oversee facilities and deliver programs and services. The position requires representation of the Department of Campus Recreation in a fair, consistent, cooperative and positive manner in accordance with Department and University policy. The position reports to the Assistant Director of Sports.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Staff supervision including hiring, training, scheduling, feedback, evaluations, payroll and disciplinary processes for supervisors and student officials. This includes club coaches and other volunteers. The development and engagement of student staff is an emphasis.
• Provide leadership and supervision for the sports program designed to achieve the Campus Recreation vision and area goals; Program includes collegiate club sports, intramural sports and special events.
• Provide daily supervision of program offerings and facility spaces that achieves exceptional quality, stewardship and accountability.
• Collaborate with department staff to ensure facility spaces are maintained as needed to meet industry standards for programmatic use; This includes implementing routine inspections and audits.
• Ensure the highest possible level of customer service in order to provide exceptional experiences in sports programs.
• Plan program sport offerings and design curriculum and activities intended to meet guidelines set by leadership staff on program mix, participation targets and financial parameters.
• Assist with the annual budget submission. Provide financial supervision necessary to achieve budget targets, carrying out best practices in financial stewardship.
• Develop for review and approval any pertinent program area procedures, processes and training or operations manuals.
• Develop or update necessary emergency procedures, safety practices and risk management processes in conjunction with administration and the department risk management committee.
• Ensure compliance with national governing body/ association rules and regulations.
• Collaborate with the department judicial board and implement player disciplinary action.
• Assist with the oversight of game operations for clubs and intramural competitions.
• Collaborate with department marketing staff to implement publicity strategies to maximize program participation. Conduct outreach efforts in order to increase awareness and visibility of the program.
• Implement program assessment tools to assess market needs and interests, participant satisfaction and overall program feedback. Report on results, including strategies for process improvement.
• Execute equipment and supply purchasing within budgetary parameters according to UA policies.
• Inventory and maintain all equipment and supplies to ensure quality, safety and security.
• Provide ongoing, semester and annual updates on pertinent measures of success, including participation, assessment data, financial status and area happenings.
• Develop and maintain relationships with Campus Recreation, the University of Arizona and Tucson community as necessary to achieve program success, collaborations and partnerships.
• Develop and maintain positive relationships with current and potential participants and alumni in order to maximize program success.
• Engage in Campus Recreation, University of Arizona and pertinent industry training and development opportunities.
• Ensure proficiency in Campus Recreation and University of Arizona policies, procedures and processes.

Knowledge, Skills, & Abilities
Minimum Qualifications

• Valid driver’s license upon the first day of employment and ability to drive according to the University Fleet Safety Policy.
• Upon hire, CPR-PR, AED, First Aid and Blood Borne Pathogens certification training will need to be completed.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in recreation, sports management, higher education, physical education, public health or a related field AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

• Master’s degree in recreation, sports management, sports marketing, higher education or a related field.
• Sports officiating experience.
• Two years of staff supervision experience, including the development of student staff.
• One year of administrative/coordinative professional level experience with intramural or club sports programming (2-years of GA experience can be supplemented).
• Demonstrated experience with program development, marketing, financial management, safety and risk management.
• Demonstrated knowledge of national governing bodies for collegiate club sports.
• Experience with collaborative programming and the ability to form positive relationships.

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $36,000 - $39,000 Annually
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24378
Number of Vacancies Multiple
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Brooke Trentlage
btrentlage@email.arizona.edu

Open Date 12/15/2017
Review Start Date 01/05/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings http://uacareers.com/postings/23916
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor’s degree in recreation, sports management, higher education, physical education, public health or a related field AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents