Coordinator, Pipeline Initiatives (Phoenix, AZ)

Position Details

Position Information

Title Coordinator, Pipeline Initiatives (Phoenix, AZ)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The University of Arizona College of Medicine-Phoenix seeks a Coordinator for Pipeline Programs to serve as member of the Office of Admissions and Recruitment and provide specialized, high-level program coordination to support the mission-centric educational pipeline efforts at the College.

The position requires exceptional ethical integrity, confidentiality and organization skills as the incumbent will ensure compliance with university minor policies; development and execution of streamlined processes; and training and support to assigned staff. The incumbent must build and maintain rapport with university officials, community partners, college community members, and internal and external constituents; this is a highly visible customer outreach position. The Coordinator works under the general leadership of the Assistant Director, Advising & Outreach with ultimate oversight by the Associate Dean for Admissions and Recruitment. This position will require occasional weekend or evening hours.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities
  • Coordinate and execute the day-to-day programming of the Scrubs Academy, including but not limited to once/month Saturday sessions and multiple week-long summer camps.
  • Provide supervision, training, and leadership to volunteers and assigned staff to maximize educational pipeline efforts. Monitor the development of volunteers and assigned staff to ensure successful program implementation. Provide guidance as needed for volunteers and assigned staff to problem solve. Assist with the recruitment and onboarding of volunteers and assigned staff.
  • Work and build relationships with K-12 schools, community organizations, other departments and university administrators; resolve or assist with the resolution of sensitive and/or complex issues and to develop and leverage opportunities for pipeline initiatives. Appropriately escalate issues with senior management.
  • Serve as a resource to medical student interest groups with a K-12 educational pipeline focus to ensure compliance with university policies.
  • Monitor budget and recommend expenditures to improve programs.
  • With direction, develop and facilitate educational pipeline-related workshops, meetings, conferences and other presentations.
  • With minimal direction, assist with planning and execution of recruiting, marketing and logistics for events.
  • Evaluate pipeline program effectiveness, including tracking of participants, measure success outcomes and overall efficiency to ensure delivery of high quality programs to K-12 students, schools and families.
  • Serve as a resource on various committees, boards and/or teams in support of educational pipeline/outreach goals.
  • Travel to off-campus meetings and events.
  • Assist the Office of Admissions and Recruitment team with processing applications and coordinating the recruitment events as directed by the Assistant Director, Advising & Outreach.
Knowledge, Skills, & Abilities
  • Able to effectively interact with K-12 and/or college students.
  • Knowledge of STEM-related programs and needs.
  • Able to supervise students, volunteers, and/or professional staff.
  • Able to plan, analyze and coordinate programs at college/university level.
  • Able to manage multiple projects and prioritize workload in a fast-paced environment.
  • Ability to work independently, self-start and self-monitor projects.
  • Knowledge of program evaluation and/or event development.
  • Experience working with diverse student populations (first generation, low-income, scholars) and College personnel (administrators, physicians, other health professionals, faculty).
  • Able to build relationships with internal and external partners.
  • Knowledge of budget preparation, management, and forecasting.
  • Strong written and verbal communication and presentation skills.
  • Personable, outgoing, friendly personality who has the ability to connect with multiple personalities.
  • Ability to adapt quickly under pressure.
  • Demonstrated ability to work independently, analyze and make decisions related to job responsibilities.
  • Demonstrated event planning-related coordination and organizational skills.
  • Demonstrated superior written, verbal communication and presentation skills.
Minimum Qualifications
  • Bachelor’s degree in a field appropriate to the area of assignment AND (3) three years of related experience; OR, (7) Seven years of progressive program experience.
  • Previous experience developing presentations and/or facilitating workshops.
  • Available to work weekends and evenings, as needed.
Preferred Qualifications
  • Master’s degree in Higher Education or teaching experience in a STEM-related field.
  • Experience in admissions and/or K-12 outreach programs.
  • Experience in speaking, writing and reading in Spanish/English (bilingual).
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $40,000 - $47,500 Annually, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22348
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration

Open Date 01/26/2018
Close Date
Open Until Filled Yes
Review Begins On 02/05/2018
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Do you have a Bachelor’s degree in a field appropriate to the area of assignment AND (3) three years of related experience; OR, (7) Seven years of progressive program experience?
    • Yes
    • No
  4. * Do you have previous experience developing presentations and/or facilitating workshops?
    • Yes
    • No
  5. * Are you available to work weekends and evenings, as needed?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents