Financial Services Specialist - Operations (Extended Temporary) (Multiple Positions) (UPDATED)

Position Details

Position Information

Title Financial Services Specialist - Operations (Extended Temporary) (Multiple Positions) (UPDATED)
Department FSO-Operations (7703)
Location Main Campus
Position Summary

Please note: the job has been updated from one vacancy to multiple positions

The Financial Services Office seeks a full-time Financial Services Specialist to coordinate the daily activities and functions of the Accounts Payable and Travel area to ensure compliance and integrity of the FSO Operations unit. The primary function of this incumbent will be accounts payable related with the secondary in travel. This position requires a conscientious individual who will display a high-degree of professionalism and possesses skills in setting priorities while managing a wide variety of duties with minimal supervision.

FSO Description
The University of Arizona is located in the heart of Tucson — Home of the Wildcats! The Financial Services Office (FSO), a division of Business Affairs, plays a vital role in the daily University operations by providing quality financial and business services in support of the University’s faculty, staff, and students. FSO is a diverse organization of over 200 employees who prosper in a team-oriented environment that emphasizes the values of integrity, inclusion, collaboration, innovation, professionalism and responsiveness. Come be a part of a team that is full of fun, dynamic, and highly motivated employees!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

This is an Extended Temporary Employment (ETE) position. For further details on this type of position at the University of Arizona, please click here.

Duties & Responsibilities

• Responsible for all aspects of the Accounts Payable/Travel process including payment approval, funding, receipt verification and receiving confirmation.
• Oversee the approval process of financial documents (IE: Payments to vendors, employee/Travel reimbursements as well as, payments of goods and services) via Payment Requests and Disbursement Vouchers using UAccess Financials.
• Work closely with vendors and campus departments regarding payment inquiries.
• Maintain electronic files of financial documents and apply appropriate codes in imaging system.
• Responsible for monthly review of imaged documents for easy retrieval.
• Responsible for stop payments and reissue of checks/ACH/Wires/Drafts.
• Responsible for vendor file maintenance.
• Responsible for properly reviewing and coding transactions for 1099 tax implications.
• Research and resolve problems with outstanding invoices and credits utilizing UAccess Analytics.
• Research vendor statements for unpaid balances and obtain outstanding invoices for payment.
• Ensure all discounts are calculated and applied appropriately.
• Ensure financial documents comply with University of Arizona, Human Resource and Risk Management policies and procedures to ensure compliance.
• Maintain various spreadsheets for analysis, reporting and reconciliation.
• Responsible for testing systems for upgrades, enhancements or streamlining processes.
• Cross train with other business units to keep workflow current.
• Work closely in a team environment, or independently as priorities change rapidly.
• Provide training sessions with departments.
• Other duties as assigned.

Knowledge, Skills, & Abilities
Minimum Qualifications

• Knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable.
• Knowledge of the application of data processing techniques related to accounting systems.
• Ability to effectively communicate.

Arizona Board of Regents Minimum Qualifications

Three (3) years of customer service experience, including at least one year of experience in accounting or finance; OR Associate’s Degree in Accounting or a related field AND one (1) year of related customer service experience; OR Any equivalent combination of experience training and/or education.

Preferred Qualifications

• Associates degree in Accounting, Business or Public Administration or a related function which includes accounting coursework AND two years progressively responsible experience in a directly related function; OR,
• Five years progressively responsible experience in a directly related function which includes a broad exposure to all areas of accounts payable and accounting principles, practices and procedures.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Skill in problem analysis, problem-solving and decision making.
• Ability to communicate effectively in a team environment.
• Ability to organize work to meet deadlines and assist with others at peak times.
• Experience with University of Arizona systems such as UAccess Financials, UAccess Employee, and UAccess Analytics, including knowledge of policies and procedures.
• Knowledge of electronic imaging systems.
• Knowledge of banking processes; Credit Card, ACH, wires, foreign drafts.

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $17.72 Per Hour
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24402
Number of Vacancies Multiple
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Brian Engstrom
bengstrom@email.arizona.edu

Open Date 12/20/2017
Review Start Date 01/09/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings http://uacareers.com/postings/24059
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have three years of customer service experience, including at least one year of experience in accounting or finance; OR Associate's Degree in Accounting or a related field AND one year of related customer service experience; OR any equivalent combination of experience training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents