Program Manager, Scholarly Projects (Phoenix, AZ)

Position Details

Position Information

Title Program Manager, Scholarly Projects (Phoenix, AZ)
Department COM Phoenix Academic Affairs (0663)
Location Greater Phoenix Area
Position Summary

The Department of Academic Affairs seeking a Program Manager to help recruit and track faculty mentors for the scholarly project curriculum. The position assists with recruitment of mentors, tracking of mentor research project opportunities, and educating potential mentors about the scholarly project curriculum and student needs. The Scholarly Project curriculum provides the UACOM-P medical students with the opportunity to engage in hypothesis driven research. It also allows them to develop advanced inquiry and problem-solving skills to support clinical practice and future research endeavors throughout their careers.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Supervise program, monitor supplies inventory and ordering, administration, scheduling and event planning and/ or employees.
  • Compilation, analysis and interpretation of program data.
    • Communicate with the scholarly project team to identify student needs for mentorship
    • Track and organize data for mentor recruitment and mentor development
  • Develop, conduct and analyze surveys and participant feedback. Prepare recurring or special reports on program activities.
    • Assist with periodic reviews and surveys to identify student and mentor research interests
  • Establish and maintain data collection and tracking systems, leveraging analytics to make recommendations to senior leaders. Organize archival records.
    • Assist with assessing and tracking of student milestones in the Scholarly Project curriculum, particularly as it relates to mentor availability and development
    • Assist with research compliance recommendations and tracking for students, particularly as it relates to mentor availability and development
  • Manage stakeholder relations to include performance guarantees, data accuracy and timely report delivery. Review and evaluate contracts, and oversee expenditures for contracted programs.
    • Assist with identifying Scholarly Project mentor issues and develop solutions with the director
  • Engage and support liaison with students, staff and community agencies in facilitating program objectives.
    • Identify and recruit Scholarly Project mentors in the clinical and scientific community
    • Provide feedback to mentors regarding project feasibility, communication strategies, project design, and research compliance
    • Maintain regular communication with mentor pool, and clinical and basic science department personnel
    • Identify research interests and needs of the mentor pool and clinical department personnel
  • Promote the visibility of the Program services and strategies and determine target markets for strategies.
    • Disseminate accurate information to the medical community about the scholarly project curriculum and mentor responsibilities
  • Manage business operations
  • Support director with management and tracking of assigned projects and research new initiatives in support of program mission.
    • Attend and participate in student presentations of scholarly project research
  • Additional duties as assigned.
Knowledge, Skills, & Abilities
  • Knowledge of processes to conduct needs assessments.
  • Skill in designing materials and presentations to meet needs assessed.
  • Ability to implement training, session reviews, and follow-up procedures.
  • Knowledge of processes for dissemination of results through presentations, reports, and publications.
  • Skill in establishing and maintaining effective working relationships and establishing and facilitating work teams.
  • Skill in planning, budgeting, implementing and evaluating projects
  • Demonstrated effective verbal and written communication; excellent grammar, composition and proofreading skills.
  • Demonstrated advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and web based applications.
  • Ability to work independently, set priorities in a fast-paced environment with frequent interruptions, multi-task, meet deadlines, and manage competing priorities.
  • Previous experience working in a team-based environment.
Minimum Qualifications
  • Bachelor’s degree with 5 years of directly comparable experience OR
  • Master’s degree with 3 years of directly comparable experience; OR
  • Nine (9) years of directly comparable experience.
  • 2 years demonstrated experience leading, supervising, or training.
Preferred Qualifications
  • Previous experience working in an institution of higher education.
  • Administrative program experience with increasing management responsibility
  • Master’s degree in education or related field.
  • Three (3) years relevant experience.
  • Work experience with Google Drive and other cloud storage, files sharing, collaborative editing programs, and/or educational technology software tools to meet educational program needs.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $47,000 to $62,000 Annually, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22303
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration

Open Date 01/08/2018
Close Date
Open Until Filled Yes
Review Begins On 01/18/2018
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Do you have a Bachelor's degree with 5 years of directly comparable experience OR Master's degree with 3 years of directly comparable experience; OR Nine (9) years of directly comparable experience?
    • Yes
    • No
  4. * Do you have two years demonstrated experience leading, supervising or training?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents