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Program Coordinator (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable). References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Program Coordinator (Phoenix, AZ)
Department Senior VP Health Sciences (6801)
Location Greater Phoenix Area
Position Summary

We seek an excellent Program Coordinator to support the administration and operations for our Greater Phoenix-based team members for the All of Us Research Program, an historic initiative and the single largest peer-reviewed National Institutes of Health Grant in the history of the state of Arizona.

This is an exciting opportunity in a rapidly changing environment. You will play an instrumental part in the day-to-day operations, facilitating the groundbreaking research occurring every day at the University of Arizona Health Sciences and Banner Health.

You will coordinate general administrative functions to include monitoring assigned operational budgets and general business affairs; processing travel authorizations and reimbursements for staff; procuring and processing operations and research supply purchases for sites across Greater Phoenix; organizing multiple operational advances for participant reimbursement across numerous sites.

This position will report to the Associate Medical Director of the program in Phoenix, and provide support for the administration across all Greater Phoenix sites in Arizona including a dedicated team of more than 30 professionals. These individuals work together collaboratively across the University of Arizona and Banner Health to engage participants over the next five years who will volunteer their health data to support research into new methods of prevention, the development of different treatments, and creation of a new era of data-based and individualized care and treatment based on Precision Medicine.

The successful candidate will possess exceptional organizational skills, attention to detail, ability to coordinate between multiple Phoenix sites while ensuring clear communication, sharing of information, and adherence to policies in coordination with the office of the Executive Director in Tucson.

Occasional travel between sites in Phoenix will be required. Some travel between Tucson, Casa Grande, and Phoenix for team development, training, or meetings will be required on a limited basis with advance notice (<25%).

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • May coordinate, monitor or supervise the activities of subordinates.
  • Develops and recommends new or revised program goals and objectives.
  • Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
  • Monitors and approves program expenditures ensuring that budget allocations are not overspent.
  • Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
  • Coordinates activities of program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
  • Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
  • Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
  • Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
  • Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
Knowledge, Skills, & Abilities
  • Knowledge of issues pertaining to area of assignment.
  • Knowledge of budgeting and accounting principles.
  • Knowledge of organizational practices.
  • Knowledge of supervisory practices and principles.
  • Skill in organizing work of self and others.
  • Ability to effectively communicate.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Knowledge of University of Arizona policies and procedures including FSO, Buyways, PACS, UAccess Financials.
  • Knowledge of federal grant management procurement rules.
  • Ability to work effectively in a team environment.
  • Self-starter, takes initiative and detail-oriented.
  • Demonstrated ability to resolve issues with a positive outcome.
  • Demonstrated ability to work in a fast paced, dynamic team environment.
  • High degree of multi-tasking and time management capability.
  • Demonstrated knowledge of Excel and overall Microsoft Office proficiency.
  • Strong attention to detail.
  • Ability to effectively communicate with faculty, coworkers, and other offices at the College and University.
  • Integrity and professionalism.
  • Ability to maintain confidentiality in sensitive HR processes and procedures.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $29,443 - $40,000 Annually, Depending on Experience
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number S24375
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration
COMPHX-HRServices@email.arizona.edu

Open Date 01/02/2018
Review Start Date 01/08/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings http://uacareers.com/postings/23906
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Upon hire, will you possess a Bachelor's degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents