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Program Coordinator, Marketing and Development

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Please see Special Instructions for more details.

Please include two professional writing samples (press release, blog, social media, or similar). Samples can be submitted in PDF format or via links to online documents

Position Details

Position Information

Title Program Coordinator, Marketing and Development
Department ORD External Relations (9014)
Location Main Campus
Position Summary

In collaboration with the Senior Director for External Relations, Arts, Culture, and Society and the Marketing Manager, the Program Coordinator, Marketing and Development will help plan and implement marketing and development strategies for the University of Arizona Museum of Art and Center for Creative Photography. This position will work with the digital aspects of marketing and communications to grow awareness of and interest in the Center and Museum. This position will also help grow donor bases and funding for both institutions through the coordination of fundraising and awareness events.

External Relations, Arts, Culture, and Society under the office of Research, Discovery & Innovation is an Advancement team in service of The Center for Creative Photography and University of Arizona Museum of Art. Fundamentally, Research, Discovery & Innovation is responsible for advancing transformative excellence in sixteen research units across campus, with particular attention to our land-grant mission of service to the State of Arizona.

The Center for Creative Photography is the premiere research collection of American photographic fine art and archives, promoting creative inquiry, dialogue, and appreciation of photography’s enduring cultural influence.

The University of Arizona Museum of Art engages diverse audiences, inspires critical dialogue, and champions art as essential to our lives. The Museum’s permanent collection includes masterpieces that span eight centuries and innumerable artistic styles.

With more than $606 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #21 among public universities in the US in overall research expenditures and #2 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Work with Marketing Manager to develop and implement marketing and communications strategy
• Coordinate the Center and Museum’s email marketing schedule and programs
• Creating and sourcing content for email announcements
• Coordinate the Center and Museum’s e-newsletters, including scheduling, editing, and designing.
• Create engaging content for multiple social media channels, and track reach and impact
• Stay up-to-date with current trends in email and social media marketing and recommend strategies to align the Center and Museum with those trends.
• Maintain the Center and Museum websites, including sourcing and creating content.
• Maintain master calendar and schedule of events for Center and Museum activities
• Assist Marketing Manager with promoting events, programs, and exhibitions
• Assist Marketing Manager with preparation of digital collateral materials
• Provide occasional graphic design supervision/oversight
• Work with team to develop and execute consistent communication to cultivate and grow donor base
• Plan and execute small and large scale fundraising and awareness events, including coordinating expenses and revenue
• Manage budgeting of Development related events in coordination with Senior Director
• Assist with proposal preparation for funding and/or funding continuation from outside sponsors.
• Assist with current and prospective donor research
• Supervise and coordinate the activity of student workers and interns
• Serve as liaison to donors, outside agencies and the public
• Additional duties may be assigned

Knowledge, Skills, & Abilities
Minimum Qualifications

In addition to the ABOR Minimum Qualifications below:

• Excellent writing and editing skills (samples required)
• Experience in Marketing, Communications, Development or related field.
• Experience in event planning and logistics for small and large scale events
• Experience in project management (proactive/self-starter)
• Detail oriented with strong organizational skills
• Ability to work under pressure and be flexible
• Exceptional customer service and donor stewardship abilities
• High level of proficiency in Microsoft Office Suite applications including Word, Excel, Outlook.
• Knowledge of Drupal and Wordpress
• Experience in or passion for the arts
• Many nights and weekends will be required.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

• Familiarity with Adobe Creative Suite
• Familiarity with Google Analytics and social media scheduling programs
• Familiarity with Raiser’s Edge

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $40,000 Annually
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24393
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Meg Hagyard

Open Date 12/19/2017
Review Start Date 01/12/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Please include two professional writing samples (press release, blog, social media, or similar). Samples can be submitted in PDF format or via links to online documents

Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents