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Accounting Specialist (Part Time) (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Accounting Specialist (Part Time) (Phoenix, AZ)
Department COM Phx Campus Administration (0659)
Location Greater Phoenix Area
Position Summary

The College of Medicine Phoenix Finance Office is seeking a .50 FTE accounting specialist to specialize in campus purchasing card documentation and compliance. This position performs specialized functions related to all campus purchasing cards that require attention to detail and strong organizational skills. This position is in a complex, evolving and fast-paced environment that needs a contributing team player. This position reports to the Accounting Manager in the Finance Office of the College of Medicine Phoenix Campus.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits.
  • Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached.
  • Maintains special logs or records and balances and reconciles internal accounts or records with university system; verifies accuracy and completeness and makes necessary adjustments.
  • Reviews computer reports to identify and trace sources of error; makes necessary corrections.
  • Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.
  • Performs or reviews specialized calculations related to posting and accounting functions.
  • Solves problems and recommends changes in procedure in accordance with previous training or experience.
  • Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required.
  • Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries.
  • Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments.
  • May prepare student personnel payroll action requests.
Knowledge, Skills, & Abilities
  • Knowledge of accounting and bookkeeping practices and principles.
  • Knowledge of generally accepted accounting principles and budgeting practices.
  • Skill in maintaining and reconciling accounting and financial records.
  • Ability to effectively communicate.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Three years of related accounting experience; OR, an Associate’s degree in Business Administration or related field AND one year of related experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • 2-3 years’ experience in higher education or government finance.
  • 2-3 years’ experience with corporate or government credit card reconciliation and compliance.
  • Experience with web-based financial software.
Full Time/Part Time Part Time
Number of Hours Worked per Week 20
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $10.87 - $15.12 per hour, Depending on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24322
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources
COMPHX-HRServices@email.arizona.edu

Open Date 12/14/2017
Review Start Date 12/18/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Quick Link for Internal Postings http://uacareers.com/postings/23655
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have three years of related accounting experience; OR, an Associate's degree in Business Administration or related field AND one year of related experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents