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Office Specialist, Senior (Part Time)

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Position Details

Position Information

Title Office Specialist, Senior (Part Time)
Department Dept of Emergency Medicine (0750)
Location UAHS - Tucson
Position Summary

Under the general direction of the Department of Emergency Medicine (DEM) Coordinator of Faculty Affairs, this Office Specialist, Senior position will work within the faculty affairs unit of the DEM. The successful candidate will be expected to work under their own initiative with limited supervision on Promotion and Tenure (P&T) dossiers. The successful candidate will also be involved with annual faculty reviews, requiring experience and advanced knowledge of UA Vitae.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Review and edit faculty dossiers at various stages of development.
  • Meet with faculty to ensure dossiers are completed per instructions and submitted on or before College of Medicine deadlines.
  • Provide administrative support to DEM P&T Chair and committee members.
  • Act as point person for the administration of the entire P&T process, including email correspondence, phone calls, meetings, etc.
  • Serve as department UA Vitae coordinator, including providing technical support and training to faculty, and run department reports as needed.
  • Ensure all faculty meet the self-evaluation annual review deadline.
  • Provide support to DEM P&T committee to complete annual peer reviews of all faculty.
  • Coordinate annual review meetings with department chair.
Knowledge, Skills, & Abilities
  • Knowledge of academic medical environment.
  • Skills in being detail-oriented.
  • Excellent oral and written communication skills.
  • Knowledge of office and administrative practices and principles.
  • Ability to problem solve and make decisions.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Five years of increasingly responsible office/clerical experience, which includes one year in a directly related function; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Advanced skill in MS Office 2016, with particular emphasis in Outlook, Word, Excel and Publisher.
  • Advanced skill in Adobe Acrobat DC.
  • Advanced proofreading and editing skills.
  • Excellent grammar and spelling skills.
Full Time/Part Time Part Time
Number of Hours Worked per Week 20
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $14.89 Per Hour
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S23951
Number of Vacancies One
Desired Start Date 09/11/2017
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Toni Richardson

Open Date 08/31/2017
Review Start Date 09/05/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with diverse perspectives and experiences, we encourage minorities, women, veterans, and individuals with disabilities to apply. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have five years of increasingly responsible office/clerical experience, which includes one year in a directly related function; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents