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Senior Academic Advisor I

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Position Details

Position Information

Title Senior Academic Advisor I
Department Biomedical Engineering (2328)
Location Main Campus
Position Summary

The Department of Biomedical Engineering seeks a Senior Academic Advisor I to support the recruitment and success of students pursuing Graduate Degree programs in Biomedical Engineering. This individual will: provide Academic Advising from the first semester through graduation; empower students to achieve their academic and career goals; build formative relationships with advisees; serve as frontline contact; and act as campus concierge for 30+ Graduate students enrolled in the BME program. The Advisor will work to ensure both new and continuing students have a clear path to achieve academic success through engagement and a sense of belonging to the UA community and the Department of Biomedical Engineering.

The Department of Biomedical Engineering supports the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate chosen for this position will be expected to support diversity and inclusiveness efforts in the department and college.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Manage all graduate student admission processes: prepare admission applications for faculty committee review, coordinate admission with Department Head and faculty on all graduate admissions policies and procedures.
• Provide on-boarding to newly matriculated graduate students, including initial advising and introduction to orientation information prior to program start.
• Assess students’ academic preparation and promote academic growth by determining suitable developmental tasks to assist students in attaining academic and career goals (could include: recommendation for writing workshops, math/statistics tutoring, academic integrity and institutional regulations, etc).
• Counsel students on options to satisfy degree requirements, monitor students’ academic progress, determine satisfactory progress toward degree, assist students in completion through use of UAccess Grad Path.
• Assist students with negotiating University processes and procedures, including letters and petitions, schedule changes, leaves of absences, academic probation, services related to special needs, etc.
• Coordinate BME seminars and activities.
• Assist in the evaluation of the quality and effectiveness of the Graduate Program.
• Prepare correspondence, meeting notes, notice and manuals associated with the graduate program.
• Coordinate recruitment activities.
• Coordinate all student financial support, completion of graduate assistant/associate hiring, ensuring that students meet eligibility.
• Assist faculty with coordinating two training grants currently housed in BME. This includes maintaining trainee appointments with NIH Commons/Xtrain, coordinating visiting scientist travel and agendas, coordinate trainee-director meetings, collect alumni/ trainee annual survey and trainee accomplishment information, and assist the director in preparing annual reports and grant renewal process.
• Assist faculty with student mentoring activities.
• Act as a liaison with students, faculty, staff and outside communities in facilitating program objectives.
• Attend recruiting events with a focus on under-represented minorities. This will involve travel to selected events and interaction with potential student groups.
• Additional duties may be assigned

Knowledge, Skills, & Abilities

• Strong organizational, relational and verbal communication skills
• Computer skills and knowledge of Microsoft Office Suite (Excel, PowerPoint etc.)
• Knowledge of University of Arizona administration systems

Minimum Qualifications

Bachelor’s degree in related field and four years or more of experience; OR, any equivalent combination of experience, training, and/or education.

Preferred Qualifications

• Experience in academic advising.
• Experience working with sponsored research projects and coordinating training grants.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number A22250
Number of Vacancies One
Desired Start Date 02/01/2018
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Open Date 12/07/2017
Close Date
Open Until Filled Yes
Review Begins On 12/18/2017
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a related field and four years of more experience; OR, any equivalent combination of experience, training, and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents