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Research Quality Assurance Compliance Associate (UPDATED)

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Please see Special Instructions for more details.

The writing sample should be a business communication (email or letter or report) or other memorandum (full or partial) that addresses a compliance-related topic or other complex policy or procedure in a clear manner to a non-technical audience.

Position Details

Position Information

Title Research Quality Assurance Compliance Associate (UPDATED)
Department Ofc of Resp Conduct of Rsch (2532)
Location Main Campus
Position Summary

Please note: the contact information for candidates for this position has been updated.
Please note: the title of this position has been slightly modified.
Please note the Review Date has been updated below. The new review date has been extended to 12/22/2017

The Research Quality Assurance Compliance Associate is responsible for promoting Quality Assurance initiatives in support of research compliance programs, including: Human Subject Protection Program; Animal Care and User Committee (IACUC); Conflict of Interest; HIPAA/Privacy; Radiation, Chemical, and Biosafety; and Export Control.

This position is responsible for improving the quality of research compliance services to the UA’s research community, and increasing the effectiveness of the UA’s institutional compliance culture. Responsibilities include performing internal quality assurance reviews and/or audits of activities subject to research compliance policies, procedures and training requirements; coordinating the involvement of compliance programs, as required, during internal and external audits and investigations; reviewing, updating, and suggesting improvements to research compliance policies and procedures; recommending and monitoring corrective actions, and other duties as assigned.

The University of Arizona’s Research, Discovery & Innovation department (RDI) supports world-class research and discovery by University of Arizona faculty, staff, and students with particular attention to the University’s land-grant mission of service to the State of Arizona. RDI enables the research success of University of Arizona faculty through its support of University research centers, institutes, museums, and core facilities; provision of research development, compliance and safety services; and strategic external partnerships. The University of Arizona seeks to build on its great strengths in interdisciplinary research by expanding its fundraising program dedicated to securing philanthropic support for interdisciplinary campus-wide initiatives that cross multiple academic interests. The compliance programs within RDI seek to a culture and expectation of responsible and ethical conduct of research, which is a critical component in the advancement of knowledge through research and scholarship. It is also a key element in the maintenance of public trust in the research enterprise. Given that ethical issues emerge when conducting research and scholarship across disciplines of all kinds, UA is committed to the responsible conduct of research across the entire campus community.

With more than $606 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #21 among public universities in the US in overall research expenditures and #2 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

1. Conduct and/or collaborate with compliance units, periodic quality assurance reviews of the Universities research compliance programs (including but not limited to, the Human Subject Protection Program/IRB, Conflict of Interest, Export Control, Privacy, Responsible Conduct of Research, IACUC, Research & Laboratory Safety Services) related to compliance with policies, procedures, training requirements, regulatory requirements and accreditation standards.
2. Coordinate internal and external reviews, audits and investigations with key stakeholders.
3. Identify areas in need of improved research/customer service or regulatory compliance oversight, make recommendations, and lead or assist process improvement initiatives.
4. Develop schedules for the periodic review of programs and track progress of matters subject to review, and evaluates the effectiveness of corrective or preventive action plans.
5. Partner with Compliance team members and/or stakeholders to identify and address non-compliance and identify solutions.
6. Collect and maintain metrics to track level of service and efficacy with respect to the mission and performance of regulatory compliance functions.
7. Prepare compliance reports and compliance trending reports
8. Prepare reports with recommendations related to compliance risk for review and decisions by leadership.
9. Perform ad hoc research compliance reviews, evaluations and investigations as assigned.
10. Serve as a resource to compliance programs on audit and quality assurance subject matter.
11. Develop standard operating procedures, audit report databases, and templates.
12. Assist management with performing gap assessments, as well as streamlining and improving existing workflow and quality procedures.
13. Conduct and/or coordinate compliance-training initiatives including conducting educational sessions, drafting and reviewing compliance manuals and training materials, and developing training presentations.
14. Maintain current knowledge of applicable laws, regulations, policies, and procedures.

Knowledge, Skills, & Abilities
Minimum Qualifications

• Bachelor’s degree in a related field and three years of experience in Quality Assurance, research compliance, grants management or similar.
• Ability to understand and apply laws, regulations and policies related to the responsible conduct of research.
• Ability to understand and critically analyze various operational systems, data, and documentation used in research studies to identify potential research compliance risk.
• Demonstrated skills using computer applications for data retrieval and analysis.
• Excellent communication skills and organizational abilities, and ability to interact with process owners and faculty and staff across the University at a variety of levels and positions.
• Strong problem solving and analytical skills.
• Ability to plan and prioritize tasks, work with minimal direction, and meet deadlines.
• High level of attention to details, thoroughness in making initial assessments, and attention to the conduct of subsequent monitoring activities and record-keeping.
• Experience in communicating information of sensitive and confidential nature both internally and externally as appropriate.
• High degree of integrity.

Preferred Qualifications

• Advanced degree in public health, behavioral sciences, law, or related field.
• Experience working within a university research or academic medical center compliance office, or healthcare organization with significant university research contacts.
• Familiarity in application of quality assurance principles, concepts, industry practices, and standards
• Familiarity with institutional policies related to research compliance.
• Familiarity with information management and tracking systems, record retention systems, and data security risk management.
• Experience in research compliance reviews, clinical trial monitoring or auditing.
• Familiarity in Good Clinical Practices (GCPs) and/or Good Laboratory Practices (GLPs).

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number A22201
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Blanca Pernic
bpernic@email.arizona.edu

Open Date 11/17/2017
Close Date
Open Until Filled Yes
Review Begins On 12/22/2017
Special Instructions to Applicant

The writing sample should be a business communication (email or letter or report) or other memorandum (full or partial) that addresses a compliance-related topic or other complex policy or procedure in a clear manner to a non-technical audience.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/23268

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a bachelor’s degree in a related field and three years of experience in Quality Assurance, research compliance, grants management or similar?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents