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Assistant Vice President, Alumni Operations (Chief Operating Officer)

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Position Details

Position Information

Title Assistant Vice President, Alumni Operations (Chief Operating Officer)
Department Alumni Relations (8501)
Location Main Campus
Position Summary

Reporting to the President of the University of Arizona Alumni Association, the Chief Operating Officer provides leadership and strategic direction for the UAAA’s operations and serves as a key member of the UAAA senior leadership team. The Chief Operating Officer is responsible for the efficiency and continuous enhancement of the organization and maintains control of diverse business operations to drive strategic initiatives across the UAAA. The Chief Operating Officer leads and manages a staff of approximately five direct reports and 15 total full-time equivalents in the following areas: accounting and business operations, business development, data & analytics, IT, human resources, marketing and communications, and UAAA’s membership program. The Chief Operating Officer also holds the title of Assistant Vice President, Alumni Operations for the University of Arizona and is a University of Arizona employee.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Higher Talent, Inc. has been retained to conduct a national search on behalf of the University of Arizona Alumni Association. For more information, please reach out to Mindy Suissa Cohen, President, ms@highertalentinc.com or Kimberly Templeton, Vice President and Practice Director, kt@highertalentinc.com. To apply, please go to Chief Operating Officer www.highertalentinc.com or click ‘Apply for this Job’ above.

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Duties & Responsibilities

The essential responsibilities of the Chief Operating Officer position are:

Accounting and Business Operations:
Provide guidance and leadership to staff responsible for managing the UAAA day-to-day accounting and business operations, including office and building management, accounting processes and procedures, scholarship awarding, internal financial reporting, financial reporting for chapters and clubs, annual budgeting process, and annual external audit and 990 tax filing.

Business Development, Revenue and Affinity Programs, and Membership:
Lead the efforts of staff responsible for developing strategy and driving sponsorship and advertising revenue, evaluating membership pricing models and profitability, and enhancing and expanding business opportunities with affinity partners.

Contract and Risk Management:
Analyze, review, and authorize all contracts with vendors and service providers.
Responsibility for the evaluation and assessment of business risks for the UAAA, procuring the proper insurance coverage, ensuring service providers are properly insured, and implementing processes and procedures to mitigate risks for all events and activities sanctioned by the UAAA.

Data and Analytics:
Further develop the goals and objectives for expanding the data and analytic capabilities of the UAAA.
Work with UAAA internal team, campus partners, and external consultants to build the infrastructure necessary to effectively store, protect, report, and analyze alumni and other data.

Human Resources:
Serve as the primary contact for University of Arizona HR and manage all UAAA internal HR-related activities, including hiring, performance evaluations, staff development, special accommodation requests, and timesheet approvals and processing.

Information Technology:
Work with the University of Arizona Foundation regarding overall IT needs for UAAA staff, as well as with an outside vendor to manage daily IT issues and needs, including procurement of hardware and software as necessary.

Marketing and Communications:
Provide leadership in developing a comprehensive UAAA marketing and branding plan.
Work with UAAA Marketing and Communications to determine investments necessary to expand and enhance functionality of digital and print assets.

Committees/Collaboration:
Serve on University-wide committees to represent UAAA as required or requested.

Knowledge, Skills, & Abilities
Minimum Qualifications

The appointed Chief Operating Officer must have a bachelor’s degree in a related field and at least five years of direct experience in providing strategic operational leadership, as well as a minimum of two years of direct experience in management and staffing.

The appointed candidate will have demonstrated experience in financial planning and analysis with previous experience overseeing HR, IT, and contract and risk management. The chosen candidate will be skilled in organizational development, personnel management, budget and resource development, and strategic planning and have the ability to see strategic opportunities based on an understanding of trends in alumni relations. The selected candidate will have excellent people skills, with an ability to partner with a dynamic leadership team, campus constituents, volunteers, and alumni. The appointed candidate will possess personal qualities of integrity, credibility, and commitment to UAAA’s vision and mission.

In addition, the Chief Operating Officer will be flexible and capable of multitasking; able to work within an ambiguous, fast-moving environment while driving clarity and solutions; and have a record of demonstrated resourcefulness in setting priorities and guiding investment in people and systems. The selected candidate will have excellent organizational, communication, and interpersonal skills; the ability to work effectively with a wide range of constituencies in a diverse community; and the capacity to meet tight deadlines and work on multiple projects simultaneously while managing competing priorities.

Preferred Qualifications

A master’s degree in a related field is preferred, as is at least five years of experience in a senior management role. Familiarity with higher educational advancement and/or fundraising strategies is an advantage, as is experience in business development, revenue, and affinity programs. The ideal candidate will have knowledge of University of Arizona processes and procedures.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40+
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number A22214
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Kimberly Templeton, Vice President and Practice Director
kt@highertalentinc.com

Open Date 11/22/2017
Close Date
Open Until Filled Yes
Review Begins On 01/03/2018
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/23277

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a bachelor’s degree in a related field and at least five years of direct experience in providing strategic operational leadership, as well as a minimum of two years of direct experience in management and staffing?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents