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Department Faculty Coordinator (Phoenix, AZ) (REPOST - 2 Positions)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Department Faculty Coordinator (Phoenix, AZ) (REPOST - 2 Positions)
Department COM Phx Campus Administration (0659)
Location Greater Phoenix Area
Position Summary

Note: This is a reposting with new open and close/review dates. If you previously applied for this position your application is under consideration and it is not necessary to reapply.

Builds Relationships | Creative Problem-Solver | Project Management | Motivates Others | Organized | Flexible

Do these attributes describe you?

The College of Medicine- Phoenix invites applicants to apply for a new role as the Department Faculty Coordinator. This team member will work closely with the Office of Faculty Affairs and the department Chairs, to develop and support academic faculty with various initiatives. If your are a highly motivated, self-starter, who thrives in an environment of innovation and change, this is your next career move.

This new position will provide local support for their assigned home department and work directly with the Department Chair, the Director and Program Manager of Faculty Affairs, to develop and manage faculty appointment process, promotion and tenure, annual reviews, and other activities within UA Vitae. The Department Coordinator is expected to work in close partnership with multiple stakeholders, including representatives within our affiliate partner sites.

This position will have a matrix reporting structure and will report to the Director of Faculty Affairs and the Department Chair.

The Office of Faculty Affairs provides oversight for all faculty in the College of Medicine (COM-P) such as recruitment, appointments, and promotions and tenure. The office serves as a resource for administrators in the interpretation and application of faculty related policies and guidelines. We are seeking an enthusiastic colleague who is an organized professional and effective communicator; an individual who will focus on details and accuracy, and a strong Customer Service skill sets with the ability to anticipate needs.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Coordinate with department faculty leaders with UAVitae support in accordance with faculty affairs requirements:
  • Coordinating annual reviews using UAVitae for some groups of faculty
  • Coordinating data collection on behalf of the multiple departments for various annual institutional and national accreditation requests.
  • Coordinate department P&T committee activities including scheduling, preparing dossiers, formal correspondence to the college level Appointments, Promotion and Tenure committee, and documenting meeting outcomes.
  • Coordinate department based mentoring committee activities including the scheduling of meetings, data collection, verification, and annual program reporting to the office of faculty affairs.
  • Prioritizes, participates in and arranges faculty events such as department meetings, awards, participation in convocation, local conferences (i.e. grand rounds) and relevant appointments for department chairs, executive cabinet, other key faculty
  • Coordinates academic travel and itineraries; determines, prepares and verifies all background materials needed.
  • Composes confidential correspondence on own initiative and at times on behalf of departmental leadership in support of faculty programs.
  • Assists with the department based hiring/search committees for faculty recruitments.
  • Works with the assigned affiliate hospital liaison (Banner, PCH, VA, Maricopa, Dignity, etc.) College Human Resources and Office of Faculty Affairs for faculty onboarding/credentialing upon hire.
  • Serve as liaison to faculty, staff, students, alumni, patients, and the public concerning information or complaints relevant to faculty affairs and their respective and multiple growing department(s).
  • Serve as central point of contact for operational matters for physician and non-physician faculty in support of faculty affairs, at COMP while prioritizing workload to meet work the operations of multiple departments.
  • Organizes and/or prepares department faculty administrative and basic reports; analyzes, summarizes and interprets College and UA policy and procedure information; evaluate and recommend operational changes to executive department leaders to ensure effectiveness and compliance with College and University policies and regulations.
  • Assist department leaders with building/maintenance of departmental web presence.
Knowledge, Skills, & Abilities
  • Responds to requests on contact dates or within 24 hours; and advises in a manner consistent with the complexity and nature of the need
  • Communicates ideas clearly and concisely; organizes and explains information in simple terms and carefully adjusts the explanation to the audience. Information is accurate and reflects the intention of UA policies.
  • Accomplishes assigned work in an organized, timely manner with strict deadlines; produces necessary results in spite of unforeseen changes; demonstrates accuracy, thoroughness, and reliability; work shows organization and completeness; pays attentions to detail; manages multiple tasks with accuracy and efficiency; and consistently delivers with is required when required.
  • Demonstrates focus and gets measurable results; maintains control and work pace; completes assignments on time and to specifications; manages competing demands on time and remains focused on key objectives; devises new, more efficient ways to complete work; takes accountability for own actions and does whatever it takes to complete job; is view by colleagues as a productive member of the team
  • Adapts to changing business needs, conditions, and work responsibilities.
  • Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts and risks of decisions and actions.
  • Seeks and uses others’ input about critical actions, timelines, sequencing, scope, outcomes, and priorities. Sees potential challenges and opportunities, and adjusts plans based on input.
Minimum Qualifications
  • Do you have at least seven (7) years equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved; OR, Bachelor’s Degree and three (3) years or related experience?
Preferred Qualifications
  • Previous experience supporting projects or managing complex schedules.
  • Experience providing excellent customer service (hospitality, tourism, service industries)
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $37,000 - $47,000 Annually; DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22088
Number of Vacancies Multiple
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources and Business Administration

Open Date 11/17/2017
Close Date
Open Until Filled Yes
Review Begins On 11/27/2017
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you realize this job is located in Phoenix, Arizona?
    • Yes
    • No
  3. * Do you have at least seven (7) years equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved: OR Bachelor's Degree and three (3) years or related experience?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents