Accountant, Associate (Extended Temporary Employment)

Position Details

Position Information

Title Accountant, Associate (Extended Temporary Employment)
Department Libraries - Administration (1701)
Location Main Campus
Position Summary

The Accountant, Associate supports the UA Libraries by processing invoices and entering transactions into Millennium, the Libraries’ internal accounting system. The incumbent must perform all work with a high degree of accuracy, be detail oriented, possess strong organization skills, excellent judgment and independent thinking, including ability to set priorities, handle multiple tasks, and determine the best approach or action based on policies, practices, guidelines and procedures.

Visit the University Libraries website to learn more about us.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

As a nationally recognized leader, the University of Arizona strives to look forward. Listed by Forbes as one of America’s Best Employers in the United States, the University provides strategic programs to enhance the lifecycles of a multigenerational workforce.

This award-winning portfolio includes consecutive Seal of Distinction awards for its exemplary Work-Life practices from WorldatWork, along with the 2017 Gold Healthy Arizona Worksite award, presented by the Arizona Department of Health Services and the Maricopa County Department of Public Health. For more information about the collaborative culture and innovative service offerings at the University of Arizona, visit Why UA.

This is an Extended Temporary Employment (ETE) position. For further details on this type of position at the University of Arizona, please click here.

The University of Arizona is an equal opportunity employer providing equal opportunity for women, minorities, veterans and individuals with disabilities.

Duties & Responsibilities
  • Processes invoices using Libraries’ Millennium accounting/ordering system and University’s UAccess Financials, including receiving, coding, scanning, payment authorization and reconciling against vendor statement to Libraries’ accounting system.
  • Manages payment processes to include electronic invoices, bank wire transfers, foreign exchange invoice clearing, payment voids/cancel/stop payments; uploads files; maintains/reconciles deposit accounts, and resolves payment issues directly with vendors.
  • Maintains vendor transaction files ensuring proper documentation and archival regulations are followed.
  • Reviews reports, fund and account statements; investigates irregularities and reports to supervisor; makes adjustments and necessary journal entries.
  • Participates as an active member of the Business Office, including attendance and engagement in all team meetings, professional events, and annual performance management processes, including establishing priorities and strategic planning.
  • Works to develop rapport with other Library Departments and staff to demonstrate teamwork and effective working relationships with co-workers and to support the Libraries’ values.
  • The Libraries supports the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college.
  • Other duties as assigned.
Knowledge, Skills, & Abilities
  • Self-motivated and ability to work both independently and collaboratively as part of a team environment.
  • Strong customer service skills with primary focus on sustaining high quality customer relations.
  • Strong organizational and follow-up skills.
  • Proficient data entry skills.
  • Ability to multi-task and effectively prioritize work flow within internal and external customer requirements.
  • Excellent interpersonal and communication skills, both written and verbal.
  • High level of accuracy and attention to detail in identifying and resolving technical financial problems.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.
Minimum Qualifications

See Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in Accounting or a related area with accounting coursework; OR, four years of progressively responsible and diverse accounting experience and coursework in which a broad exposure to all areas of accounting and accounting principles, practices and procedures was acquired; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Demonstrated experience using MS Excel, MS Access, Word and Outlook.
  • Demonstrated experience in applying accounting standards when recording transactions and reconciling accounts.
  • Demonstrated accounts payable experience, including the application of accounts payable principles and accurate determination of funding sources.
  • Demonstrated experience using UAccess for budgets and reporting.
  • Demonstrated experience using UA Libraries’ data systems (Millennium).
Full Time/Part Time Part Time
Number of Hours Worked per Week 20
Job Category Temporary and Part-time
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $14.25 - $19.00 per hour
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24248
Number of Vacancies One
Desired Start Date 12/04/2017
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Krissandra McNeill

Open Date 11/07/2017
Review Start Date 11/13/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant

In your cover letter, please describe how your qualifications and experience are a good fit for this position.

Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in Accounting or a related area with accounting coursework; OR, four years of progressively responsible and diverse accounting experience and coursework in which a broad exposure to all areas of accounting and accounting principles, practices and procedures was acquired; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Please describe your experience with accounts payable processes, including application of accounts payable principles and determination of funding sources.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents