Program Coordinator

Position Details

Position Information

Title Program Coordinator
Department Science Administration (0442)
Location Main Campus
Position Summary

The College of Science (COS) is one of the largest colleges at the University of Arizona with 16 departments and 3 schools. Our units encompass the range of physical, mathematical, environmental, cognitive and life sciences. The College of Science Dean’s Office is seeking applicants for a Program Coordinator to provide high-level administrative support to the Associate Deans. The selected candidate will handle multiple projects with a high degree of professionalism, organization, and coordination. Time management, attention to detail, and the ability to multitask are essential skills for this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Maintain complex calendars for the Associate Deans.
  • Provide high-level administrative support to the Associate Deans, including drafting correspondence, making travel arrangements, processing reimbursements, and other duties as assigned.
  • Responsible for general office administration, including opening and closing the office, answering phones, mail distribution, inventorying office supplies, assisting visitors, and other duties as assigned.
  • Manage grade appeals and academic integrity violations.
  • Provide support for the Community Scholars Program.
  • Provide support for Science Communication activities and academic programs to include updating website.
  • Responsible for all Associate Deans meeting logistics.
  • Maintain check-in/out logs for college property (laptops, banners, and parking permits).
  • Respond to emails from the general public.
  • Responsible for scheduling the Dean’s Office conference and meeting rooms, including assisting meeting coordinators with the conference room technology.
  • Maintain various contact lists, office directories, and email listservs.
  • Assist with College of Science events as needed.
  • Additional duties as assigned.
Knowledge, Skills, & Abilities
Minimum Qualifications
  • Excellent communication and interpersonal skills.
  • Ability to work effectively as part of team in a fast paced environment.
  • Excellent time management skills.
  • Excellent attention to detail.
Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Previous experience managing calendars of upper administrators, preferably in an academic environment.
  • Basic understanding of the University of Arizona’s administration structure.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24210
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Bernadette Olson 520-621-4037;

Open Date 11/07/2017
Review Start Date 11/13/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents