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Program Coordinator or Program Coordinator, Sr. (UA Internal Only) (Multiple Positions & Part Time)

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Position Details

Position Information

Title Program Coordinator or Program Coordinator, Sr. (UA Internal Only) (Multiple Positions & Part Time)
Department Graduate College Admin (2101)
Location Main Campus
Position Summary

The Graduate College is seeking to hire two (2) part-time Program Coordinators. The successful candidates will help in managing the McNair grant program. The primary responsibility of these positions are to ensure all program goals and objectives are accomplished which include, but are not limited to: administrative support to the PI of the program and coordinator for all functions including recruitment, admissions, financial assistance, enrollment and degree completion.

The University of Arizona’s Graduate College supports the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff and students. The candidates are expected to support diversity and inclusiveness efforts in the department and college.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Administers program goals and objectives as approved by the federal grants.
• Develops, compiles and writes communications and promotional literature for distribution such as flyers and maintains the websites.
• Travels several times a year to attend a national undergraduate biomedical research conference or to other sites to recruit program participants; develops contacts with faculty and multicultural programs at UA and elsewhere; makes presentations to individuals and groups of students interested in graduate school in the biomedical sciences area.
• Provides extensive follow-up with prospective and participating undergraduate and doctoral students, including tracking of current and former program participants, advising, and maintaining appropriate student and program records.
• Coordinates, schedules, and implements undergraduate summer research program activities, including student selection, mentor placements, workshops and seminars.
• Prepares periodic reports on program activities, student progress, status, financial records or other reports for the program director and granting agencies.
• Prepares and manages grant application process, in cooperation with program director and Sponsored Projects. This includes proposal submission of various required documents on grants.gov and Fastlane proposal websites. Provides tracking data, collects letters of support, and prepares budget in consultation with the Graduate College’s business manager.
• Provides general administrative and logistical support to the program director, steering committee, and participants.
• Completes the recruitment and hiring documentation/ offer letters related to McNair undergraduate and graduate associate hires.
• Completes various administrative documents including expense and travel arrangements and reimbursements for program related participants.

Knowledge, Skills, & Abilities

*Organizational skills.
*Ability to effectively communicate both written and verbally.
*Attention to details with a corresponding high level of accuracy.
*Ability to work as a member of a team.

Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

For Program Coordinator:

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR six years of progressively responsible administrative coordinative program experience; OR any equivalent combination of experience, training and/or education.

For Program Coordinator, Senior:

Bachelor’s degree in a field appropriate to the area of assignment AND four years administrative/coordinative program experience; OR Master’s degree in field appropriate to area of assignment AND three years administrative/coordinative program experience; OR eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education

Preferred Qualifications
  • Proficient in UAccess Student, Analytics, Employee and Financials.
Full Time/Part Time Part Time
Number of Hours Worked per Week 20 - 30 Hours
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA To Be Determined
Posted Rate of Pay Depending on Experience and Title
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24220
Number of Vacancies Multiple
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees Yes
Contact Information for Candidates

Rachel Nielsen
rnielsen@email.arizona.edu or 621-5195

Or

Frans Tax
fetax@email.arizona.edu

Open Date 11/06/2017
Review Start Date 11/13/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings http://uacareers.com/postings/23017
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Are you currently on University of Arizona payroll (student worker and employee positions) or in an official lay-off status with the University of Arizona?
    • Yes
    • No
  4. * Do you have a Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinative program experience; OR,a Master's degree in field appropriate to area of assignment AND three years administrative/coordinative program experience; OR, Eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents