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Assistant Director, Planning & Facilities (Phoenix, AZ)

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Please see Special Instructions for more details.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

References: Please list 3 professional references including address, title, phone and email address.

Position Details

Position Information

Title Assistant Director, Planning & Facilities (Phoenix, AZ)
Department Senior VP Health Sciences (6801)
Location UAHS - Phoenix
Position Summary

The Assistant Director for Planning and Facilities, University of Arizona Health Sciences (UAHS) reports directly to the Senior Director for Planning and Facilities, UAHS and coordinates planning and facilities issues and activities for UAHS on the Phoenix Biomedical Campus (PBC). This position ensures coordination through and with the PBC AVP for Business Affairs with University entities and other PBC constituents.

With direction and coordination from the UAHS Planning and Facilities Tucson office, the Assistant Director for Planning and Facilities is a full time position that facilitates and coordinates with the appropriate UAHS College Deans and/or Assistant Deans and Department Chairs for all renovation and new construction projects, space management and planning activities for UAHS at the PBC.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Assists in the management of the department and serves as a resource for the Sr. Director regarding requirements and trends in department.
  • May supervise, train, and evaluate assigned staff, including:
    - Renovation project activities include project planning and programming, preliminary schematic design and furniture layout, procuring all estimates, obtaining funding approvals, and coordinating with the PBC AVP for Business Affairs on UAHS projects involving Risk Management, Facilities Management, UITS and Planning, Design & Construction. The Assistant Director is the UAHS user’s representative throughout the project and troubleshoots on issues that may come up throughout the construction process and follows the project through completion.
  • Monitors work in progress and upon completion.
  • May oversee and participate in planning, developing and administering department budget.
  • Conducts and assists with the development of long- and short-range goals.
  • Develops objectives, and activities based on UAHS goals.
  • Develops, maintains, and implements University policies and procedures.
  • Serves as a representative of the University at state, regional and national organizations, boards, councils and committees as assigned.
  • Represents UAHS and serves on various department and university committees, including:
    - Space Management activities include coordinating with the Tucson UAHS Planning & Facilities Office to ensure that all space inventories, leases and building data are kept up-to-date and accurate at all times. Provides data and information and advices the Director with required information on all UAHS Phoenix leases.
    - In conjunction with the UAHS Tucson Planning and Facilities Office, the Assistant Director participates and provides support for both the UAHS Space Committee and the COM-P Space Committee by providing correspondence and background information including data and plans as necessary for all UAHS space issues specific to the PBC, The Assistant Director works with UAHS Tucson Planning & Facilities Office to ensure all UAHS PBC occupancy data is current and helps in the preparation of space reports.
    - Planning activities include participation and coordination with the PBC AVP for Business Affairs and the Senior Director for Planning and Facilities related to campus master planning and facility use planning, working with Risk Management on Disaster Preparedness activities and providing input and information to PDC for CDP requests for UAHS PBC projects.
  • Assists in the design, development and coordination of projects, including:
    - Capital project activities include participation in campus master planning, preliminary project planning and programming and coordinating with the PBC AVP for Business Affairs, UA Planning, Design & Construction project managers, consultants and end users, address issues throughout construction that require input from users, attends construction meetings and advises the Senior Director on project status and any potential problems that could impact the project budget or schedule.
  • Resolves problems and issues and recommends measures to improve the effectiveness and efficiency of the department.
  • May act in place of the Sr. Director in that person’s absence.
  • Other duties as assigned.
Knowledge, Skills, & Abilities

Building Trust:

  • Clearly articulates a compelling vision of the department’s future.
  • Operates in an ethical manner and holds self and others accountable
  • Demonstrated commitment towards cultural diversity and equal opportunity.
  • Is able to adapt to stress, change, adversity and ambiguity.

Fostering Collaboration

  • Helps people develop shared purposes, fosters an environment of support, and promotes effective team work.
  • Makes productive use of differences by creating a culture where individuals feel safe to disagree.
  • Recruits, engages, develops, and assesses a diverse team to build capacity and high-performance capability.
  • Demonstrates the ability to manage conflict and facilitate solutions.

Maximizing Resources

  • Promotes and supports the ongoing learning and development of the team, in alignment with the departments’ goals and direction.
  • Acts as a catalyst for necessary change to maintain a positive alignment within the College, accreditation, and institutional requirements.
  • Ensures their units/department function effectively, productively, and responsively.

Achieving Results

  • Demonstrates an applied understanding of student affairs policies and its impact on the institution and its programs.
  • Challenges established assumptions, explores new possibilities, and advances creative approaches.
  • Makes decisions in a timely, inclusive and strategic way to advance the department and university.
  • Demonstrated evidence of strong interpersonal and communications skills.

Additional, Knowledge, Skills and Abilities:

  • Knowledge of academic medical centers and university organizations, activities, functions and goals.
  • Ability to employ interpersonal skills in situations calling for tact, diplomacy and flexibility.
  • Demonstrated ability to communicate effectively with diverse populations and customer groups, including University students, faculty, staff and leadership as well as architects, vendors and contractors.
  • Ability to read and interpret building plans and specifications and communicate information to lay persons.
  • Demonstrated ability to act as intermediary between users/staff and architects, engineers and contractors.
  • Ability to work effectively in a team environment, in a dynamic environment of constantly changing priorities without compromising work quality and productivity.
  • Ability to identify and develop facility options for program requirements.
  • Demonstrated ability to effectively present findings and communicate clearly and effectively to a broad variety of people in writing and in person.
Minimum Qualifications

Ten (10) years of related progressive project management experience, which includes three (3) years of supervisory experience inclusive of experience managing, administering or developing a program of strategic significance to an organization; OR, Bachelor’s degree in a field appropriate to the area of assignment AND six (6) years of related administrative experience, which includes three (3) management of projects, people and resources inclusive of experience managing, administering or developing a program of strategic significance to an organization; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Preferred Qualifications
  • Experience in project planning and development, including lease projects, across all phases of work.
  • Experience in space planning, functional-space programming, equipment planning, logistics planning, and capital project development, preferably in a complex academic medical center organization.
  • Working knowledge of computer systems and applications, including spreadsheets, word processing and presentation software.
  • Basic CAD knowledge.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $65,000 - $77,000 Annually (DOE)
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number A22170
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

College of Medicine-Phoenix
Office of Human Resources
COMPHX-HRServices@email.arizona.edu

Open Date 11/01/2017
Close Date
Open Until Filled Yes
Review Begins On 11/13/2017
Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.


Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).


References: Please list 3 professional references including address, title, phone and email address.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/22957

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have Ten (10) years of related progressive project management experience, which includes three (3) years of supervisory experience inclusive of experience managing, administering or developing a program of strategic significance to an organization; OR, Bachelor's degree in a field appropriate to the area of assignment AND six (6) years of related administrative experience, which includes three (3) management of projects, people and resources inclusive of experience managing, administering or developing a program of strategic significance to an organization; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents