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Administrative Assistant

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Position Details

Position Information

Title Administrative Assistant
Department AZ Public Media Admin Svcs (3101)
Location Main Campus
Position Summary

Under the general supervision of the Executive Assistant to the Director and General Manager, the Administrative Assistant performs varied advanced secretarial and administrative work unique to the assigned work units which include the AZPM Business Office, the Office of the Human Resources Representative, the Office of the General Manager, and the Office of the Volunteer Coordinator. The incumbent must exemplify personal integrity and be able to demonstrate the ability to exercise discretion, maintain confidentiality and, with minimal direct supervision, act with initiative and use independent judgment.

AZPM receives a significant amount of support from the University, viewers, listeners, and corporate supporters. Regardless of job capacity, each employee is obligated to present a professional and helpful business image to those with whom they come in contact.

Outstanding UA benefits include health, dental, vision, life insurance; disability programs; retirement and investment plans; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; access to UA recreation and cultural activities; and, much more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Opens and/or closes the reception desk daily.
  • Performs a variety of administrative support activities for immediate supervisor on own initiative.
  • Evaluates and resolves problems within the scope of the position’s responsibilities.
  • Sorts and distributes all incoming mail.
  • Screens phone calls, voice mail messages, and visitors, and directs to the appropriate staff or department as necessary.
  • Assists the Volunteer Coordinator with training and scheduling the reception desk volunteer(s), and acts as a reception area policy and procedure point of reference.
  • Oversees the day-to-day operation of the front desk and reception area including, but not limited to, the maintenance, organization, and ordering of office supplies, postage; acts as the primary point of contact for the registration and assignment of visitor and VIP parking passes; acts as the primary contact for postage machine and copy machine maintenance; maintains a professional, organized, clean front office and reception area.
  • Performs filing and file maintenance.
  • Posts notices to internal websites.
  • Provides general clerical assistance to the Office of the Director and General Manager and administrative leadership team under the direction of his/her immediate supervisor.
  • Assists the Human Resources Representative with various administrative and support duties unique to the Human Resources function which may include, but not be limited to, the handling and processing of sensitive and confidential documents and/or communications.
  • Performs other duties as assigned.
Knowledge, Skills, & Abilities
  • Attention to detail and exceptional follow through.
  • Ability to work efficiently in a fast-paced environment and take initiative.
  • Knowledge of standard office practices and procedures.
  • Demonstrated computer skills in Microsoft Office applications including Access databases and Outlook.
Minimum Qualifications
  • Experience in a customer service environment with an emphasis on researching and resolving customer problems.
  • The ability to interact effectively with all types of people.
Arizona Board of Regents Minimum Qualifications

Four years of directly related experience; OR, a Certificate in Secretarial Science AND three years of directly related experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Familiarity with procedures and processing of departmental financial transactions.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40+
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24199
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Michael D. Testerman, J.D., SPHR
Human Resources Representative
Arizona Public Media
P.O. Box 210067
Tucson, AZ 85721-0067

Open Date 10/28/2017
Review Start Date 11/02/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings http://uacareers.com/postings/22836
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have four years of directly related experience, or a Certificate in Secretarial Science AND three years of directly related experience, or any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents