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Manager, Sponsored Projects Services

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Position Details

Position Information

Title Manager, Sponsored Projects Services
Department Sponsored Projects Services (9001)
Location Main Campus
Position Summary

The University of Arizona is seeking exceptional candidates to join our team in the position of Manager, Sub-Awards, Sponsored Projects & Contracting Services. This is a cross-functional position that operates in a self-managed work environment providing: management consulting, system analysis, financial analysis, and project management, forecasting and training. Supervises a small team of mid to lower level staff. This position reports to the Assistant Director of Sponsored Projects Services.

Sponsored Projects & Contracting Services (SPCS), a unit of the Research, Discovery & Innovation, assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative and financial services to assist faculty and staff with proposals, provide guidance on the management of grants and contracts, and offer training on research administration topics. SPS is responsible for submitting over 3,200 proposals and managing sponsored obligated funding of more than $545M annually (grants and gifts).

With more than $606 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #21 among public universities in the US in overall research expenditures and #2 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Manage a team to ensure that all sub-awards are initiated and processed in a timely manner.
• Reviews, processes and negotiates terms and conditions with sub-awardees.
• Coordinate negotiations with internal stakeholders and sub-awardees.
• Works with the Office of General Counsel, Contracting Services, and other university administrative offices, as needed.
• Perform risk assessments on all outgoing sub-awards agencies to determine what level of oversight is needed in the management of the sub-award.
• Advise campus on roles and responsibilities on managing sub-awards.
• Provide training and training resources to the campus community on managing sub-award.
• Perform desk audits with campus of sub-awards when necessary.
• Maintain current working knowledge of federal regulations and sponsor policies.
• Formally communicate with sub-award agencies for report submissions, prior approval requests via phone, email, and electronic research administration portals
• Sets a tone of leadership that is customer service oriented, collaborative in nature and focused in data based decision-making.
• Develops personal and professional credibility, gains respect, and builds confidence throughout organization.
• Builds a management culture based on teamwork, open communicating, prudent risk-taking, innovation, mentoring and accountability.
• Supervises, hires, trains, and evaluates assigned staff. Works with employees to correct deficiencies and recommends and implements corrective action and discipline.
• Assess the current structure and resources available and takes appropriate measures to build a division that can accomplish the expected goals.
• Assesses current business practices and takes necessary steps to ensure adequate internal controls exist at all times.
• Advises faculty and staff regarding procedures, pertinent developments or deadlines in regards to sub-award management.
• Additional duties may be assigned.

Knowledge, Skills, & Abilities

• Excellent analytical and quantitative skills
• Excellent collaborative and communication skills
• Excellent judgment and decision-making abilities
• Excellent presentation skills

Minimum Qualifications

• Bachelor’s degree in Business Administration, Accounting or a related field AND four years of related experience, which includes two years in sponsored account administration with one year of supervisory or lead experience;
OR, eight years of progressively responsible and diverse accounting, financial and contract management or closely related experience, which includes four years at a professional level, significant exposure to a full range of accounting and financial account administration with one year of supervisory or lead experience;
OR, any equivalent combination of experience, training and/or education.
• Extensive knowledge of federal regulations governing administration of grant and contracts including OBM Uniform Guidance.

Preferred Qualifications

• Excellent analytical and quantitative skills
• Excellent collaborative and communication skills
• Excellent judgment and decision-making abilities
• Excellent presentation skills

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number A22150
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Kim Affolder

Open Date 10/28/2017
Close Date
Open Until Filled Yes
Review Begins On 11/07/2017
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you meet the minimum qualifications?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts
Optional Documents