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Program Coordinator

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Position Details

Position Information

Title Program Coordinator
Department Interdis Graduate Prog Admin (2501)
Location Main Campus
Position Summary

The Graduate Interdisciplinary Program (GIDP) Administration Office is seeking to hire a full-time Program Coordinator. The successful candidate will manage the Physiological Sciences GIDP. The primary responsibility of this position is to ensure all program goals and objectives are accomplished, which include but are not limited to: administrative support to the Chair and graduate coordinator for all graduate program support functions including recruitment, admissions, financial assistance, enrollment and degree completion.

The University of Arizona’s Graduate Interdisciplinary Programs (GIDPs) transcend departmental boundaries by facilitating cutting edge teaching and research where traditional disciplines interface. The fusion of ideas, techniques, and expertise from the traditional academic fields provides for the evolution of modern and imaginative methods of research, and the creation of new fields of endeavor. The high value placed on interdisciplinary research and education is one of the ways that The University of Arizona is fostering innovation and creativity among its faculty and students.

The University of Arizona’s Graduate Interdisciplinary Programs support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

Duties & Responsibilities
  • Administrative responsibilities:
    • Manage all fiscal operations including budget, travel and purchasing under the direction of the Program Chair and Graduate Interdisciplinary Program Administration.
    • Develop and coordinate program events and retreats.
    • Assist in the evaluation of the program effectiveness and prepare assessment documents.
    • Assist in the preparation of financial reports and grant proposals.
    • Prepare all correspondence, meeting minutes, notices, and manuals.
    • Implement new financial policies and procedures.
  • Graduate Coordinator Responsibilities:
    • Assist in the academic advising and coordination of all graduate student activities.
    • Coordinate recruitment activities: preparation, distribution of recruiting materials; program advertising and outreach; follow-up with potential applicants; scheduling and facilitating of applicant interviews & activities (e.g., poster sessions, datablitz).
    • Manage all graduate student admissions processes: prepare admission applications for faculty committee review, coordinate admissions with Graduate College admissions specialists, advise Program Chair and faculty on all graduate admissions policies and procedures.
    • Coordinate all student financial support including the processing of all awards, completion of graduate assistant/associate hiring, ensuring that students meet eligibility.
    • Coordinate, track and monitor degree completion progress for each degree seeking graduate student.
    • Organize and schedule student forum events in Spring and Fall.
    • Assist faculty with mentoring activities.
    • Advise students on enrollment policies and procedures.
    • Ensure graduate student compliance with all Graduate College policies and procedures.
    • Act as liaison with students, faculty, staff and outside communities in facilitating program objectives.
    Maintain the Physiological Sciences GIDP Facebook page.
    • Other duties as assigned.
Knowledge, Skills, & Abilities
Minimum Qualifications
  • Organizational skills.
  • Attention to detail with a high level of accuracy.
  • Ability to communicate effectively, written and verbal.
  • Ability to work as a member of a team.
Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Proficient in UAccess Student, Analytics, Employee and Financials.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40 Hours
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $35,000 Annually (DOE)
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24191
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Rachel Nielsen or 621-5195

Open Date 10/27/2017
Review Start Date 11/10/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Reference/Referee Contact Information
Optional Documents