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Program Coordinator

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Position Details

Position Information

Title Program Coordinator
Department Sch of Family & Consum Sci-Ext (1507)
Location Main Campus
Position Summary

This position is responsible for coordinating the University of Arizona Cooperative Extension (UACE) Wildcat AmeriCorps (AmeriCorps) program across the UA Cooperative Extension. The position reports to the PI and Co-PIs of the program and is responsible for the day-to-day management of the program including maintenance of reporting and document processing, coordinating and training AmeriCorps members and site supervisors, use of reporting systems, organizing professional development workshops and special events for members. Includes some statewide travel for site visits, supervisor training and member orientations.

Incumbents are responsible for insuring compliance with AmeriCorps regulations by interfacing with PI, Co-PIs, the Governor’s Office of Youth, Faith and Family, the Corporation for National and Community Service (CNCS), and the University of Arizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

Assist with the development of member and agency agreement forms, pay-out schedules, employment paperwork and other processes for enrolling successfully as an AmeriCorps member and supervisory site.

Provide oversight of the UACE Wildcat Corps program through management and periodic contact with site supervisors and members, while complying with CNCS policy and procedures.

Maintain continuity of reporting and document processes for the UACE program. Coordinate and train members and site supervisors in implementation of the hourly reporting system. Ensure appropriate documentation and training is available for the system.

Become versatile in the, e-Grants and OnCorps Reports and the university systems so that position descriptions are developed and entered, applicants are monitored, and members are enrolled, tracked and managed with enough documentation to meet state audit requirements and site visit requests.

Interface with members/students and supervisors to enroll and exit members, track and record hours, progress reports, and evaluations. Assist applicants with criminal background checks and other enrollment needs, as necessary.

Maintain required files and records for audit, and respond to requests from the State Governor’s Office for desk audits, site visits or other requests.

Write quarterly and annual reports, utilizing data collected from sites and members; write annual grant application for program funding.

Attend AmeriCorps trainings offered by the State (grantor), as available.

Prepare for each program year, working with site requests and reviews, helping local sites recruit and match up candidates for positions.

Coordinate marketing materials and efforts with local sites (web interface/brochures/tabling etc.).

Organize professional development workshops, teambuilding events for members & supervisors.

Participate in site visits and agency meetings, as needed.

Distribute AmeriCorps shirts/pins/hats, as needed.

Update member agreements and handbooks, as needed.

Collaborate with other community entities that sponsor Americorp Members.

Participate with PI’s in grant renewals.

Knowledge, Skills, & Abilities
Minimum Qualifications
  • Strong skills in online data management, including analyzing data and reporting.
  • Strong writing skills.
  • Strong people skills, including mediation and persuasion.
  • Presentation skills and experience.
  • Experience using Excel and Word.
Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Knowledge and experience with AmeriCorps administration and rules, including criminal background checks.
  • Familiarity with E-grants.
  • Familiarity with scheduling programs like Doodle.
  • Grant-writing skills.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number S24176
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Kate Speirs, Ph.D.

Open Date 10/24/2017
Review Start Date 11/09/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents