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Program Manager

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Position Details

Position Information

Title Program Manager
Department McGuire Ctr - Entrepreneurship (3017)
Location Main Campus
Position Summary

The McGuire Center for Entrepreneurship is seeking highly motivated candidates for our full-time Program Manager position. The primary focus of this position is the overall program management of all aspects of the McGuire Center’s Partner Program to offer our world-class entrepreneurship education at national and international partner locations. The responsibility for the operational and financial components of this program includes coordinating and executing assignments, coordination with the McGuire Center Director on budget projections, project planning, and external outreach. In addition, the role of the Program Manager is to support McGuire Center faculty and staff in administration, coordination, managing, event planning, and communications for assigned programs.

The McGuire Center is an award winning, national leader in entrepreneurship education attracting graduate and undergraduate students representing disciplines from across campus. For more than 30 years, the McGuire Center’s undergraduate and graduate degree programs in entrepreneurship have been top-ranked by US News, Economist, Business Week, and Entrepreneur rankings. In its Best Colleges 2018 Issue, U.S. News & World Report ranked the McGuire Center #5 among public universities for undergraduate entrepreneurship programs and #10 overall, and #5 among public universities for graduate programs and #15 overall. Princeton Review/Entrepreneurship Magazine ranked the McGuire Center #22 among undergraduate programs in entrepreneurship and #19 among graduate programs. For more information about what Princeton Review and USA Today have called the “crown jewel” of the University of Arizona, please see

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS). Ask your department contact to be introduced to ABRS prior to your visit.

Duties & Responsibilities

Entrepreneurship Education Partner Program:
• Serve as the liaison from the McGuire Center to our domestic and international educational partners.
• Assist the McGuire Center Director with compiling and preparing program materials, providing information and preparing records and reports related to programs.
• Develop and implement targeted communication plan to stakeholders via web content and social media.
• Manage logistics for international & national course delivery, conferences and events.
• Coordinate with Director, faculty, staff, alumni, partners, sub-contractors, students, and external clients to identify the focus and scope of departmental events and to determine McGuire Center needs.
• Prepare all marketing materials for distribution to stakeholders for all partner programs.
• Manage McGuire communications and records, including answering correspondence and requests related to partnership activities; maintain filing system of conference materials, board minutes, brochures and a catalogue of all materials; solicit, organize and distribute all meeting documents and ensure those not present receive the documents.
• Track program activities and prepare reports for program implementation team and key stakeholders.
• Respond to phone calls and emails from employees, students, stakeholders and the general public related to assigned programs.
• Work with the business manager to order supplies and services, process vendor payments and employee reimbursements, reconcile transactions and monitor budgets.
• Assist the Director in implementation of all program strategic initiatives.
• Perform various administrative functions such as managing the distribution of McGuire materials and messages, provide new partner orientation materials, and update contact information.
• Support alumni relations activities.
• Manage communications with scholarship recipients.
• Coordinate the business coaching schedules and travel of student teams participating in business plan competitions.

General Center Support:
• Coordinate program marketing materials such as brochures or flyers from development to distribution.
• Create and curate program-related communications and promotional content for website, newsletters, social media, and marketing collateral under the guidance of the Communications Manager.
• Assist with the development of web and social media graphics.
• Assist with social media scheduling.
• Assist with newsletter content development and creation.
• Other duties related to assigned programs or other McGuire Center activities may be assigned.

Knowledge, Skills, & Abilities

• Strong writer and persuasive communicator with excellent interpersonal, customer service, and communication skills.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in developing and maintaining good working relationships.
• Ability to work effectively with a diverse population at all levels.
• Ability to maintain a positive and constructive demeanor treating all staff, students, faculty and vendors with professionalism, courtesy and respect.
• Ability to organize, facilitate and lead meetings.
• Ability to problem solve and make decisions.
• Enjoys working independently or as part of a small, strong team to achieve program goals and objectives.
• Knowledge of basic accounting and budgeting principals and ability to create and use spreadsheets in programs such as MS Excel.
• Ability to research and apply policy.
• Highly detailed with strong organizational skills
• Self-motivated, with a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines.
• Excellent computer skills.

Minimum Qualifications

• Bachelor’s degree in field appropriate to area of assignment AND two years administrative/coordinative program experience; OR,
• Master’s degree in field appropriate to area of assignment ; OR,
• Any equivalent combination of experience, training and/or education approved by Human Resources.

Preferred Qualifications

• Prior experience with similar duties or programs in an academic entrepreneurship center.
• Experience with event planning and coordination, including vendor contracts.
• Experience in graphic design, social media and email marketing, or website content management systems.
• Experience using any of the following or similar: Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Drupal CMS, MailChimp or other email marketing software, and Hootsuite or other social media management software.
• Experience using Microsoft Office Suite
• Experience using UAccess, the UA’s internal business software platform.
• Experience in facilitating decision making and conflict resolution.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay Depends on Experience
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A22116
Number of Vacancies One
Desired Start Date 11/06/2017
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Mary Durham,

Applications must be submitted online. Click “Apply for this Job” to do so.

If you experience difficulties with the application system, please contact

Open Date 10/05/2017
Close Date
Open Until Filled Yes
Review Begins On 10/19/2017
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinative program experience; OR, Master's degree in field appropriate to area of assignment ; OR, Any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents