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Administrative Associate (Part Time)

Position Details

Position Information

Title Administrative Associate (Part Time)
Department Fine Arts Administration (3501)
Location Main Campus
Position Summary

This position provides administrative work unique to the College of Fine Arts (CFA) Development Office requiring initiative and independent judgment. The position requires the ability to handle multiple priorities, maintain a high level of customer service and the ability to work with internal and external constituents in a manner that is befitting of the integrity of the College.

Reporting directly to the Senior Director of Development, this person will be a part of a dynamic team that interacts with all aspects of the College of Fine Arts and with our donors.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Answering the main Development Office phone line. Must be able to interact in a friendly, helpful, and positive manner with donors over the phone and in person.
  • Data management of financial records in the Raisers Edge; relational database (financial data, queries reports); also maintain timely and accurate shared electronic server files.
  • Mail merges to support donor stewardship, ie — acknowledgement letters, correspondence, and event preparation.
  • Run gift reports for DO’s, donor ticket reports, donor recognition lists for DO’s and Schools.
  • Gift Processing – ensure prompt processing of all gifts to the College, adhere to and all UAF guidelines for gift processing, troubleshoot issues.
  • Maintain communication with UA Foundation gift processing and accounting teams as needed to ensure accuracy of records and compliance with procedures.
  • Support for routine administrative processes (internal request forms; reimbursements)
  • Additional duties may be assigned.
  • Flexibility with work schedule when needed.

Secondary Administrative Duties:

  • Opening the Development Office each day
  • Order Office Supplies and Business Cards
  • Provide event support including set up and tear down as needed
  • Process mail
  • Help DO’s with calendars and reservations and travel
Knowledge, Skills, & Abilities
  • Intermediate knowledge of Word, Excel, Outlook, Any CRM experience
  • Excellent communication skills (verbal and written)
  • Skill in office operations management, customer service, analyzing and establishing priorities, donor-centric relationships, handling confidential information.
  • Strong organizational skills.
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • 1 plus years in development support
  • Knowledge of UA policies and procedures.
  • Knowledge of organizational practices.
  • Knowledge of supervisory practices and principles.
Full Time/Part Time Part Time
Number of Hours Worked per Week 30
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S24085
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Lisa Comella

Open Date 10/03/2017
Review Start Date 10/18/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents