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Sponsored Projects Administrator, Jr. (Multiple Positions)

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Position Details

Position Information

Title Sponsored Projects Administrator, Jr. (Multiple Positions)
Department Sponsored Projects & Contracting Services (9001)
Location Main Campus
Position Summary

The University of Arizona has an excellent opportunity for a motivated individual to begin a career in the field of university research administration. As a Sponsored Projects Administrator assigned to Proposal Services, you will be centrally positioned where University authority lies for submission of proposals to funding agencies for support of University research, education and outreach. You will have the opportunity to work with faculty and staff from across the University to review and submit proposals in areas such as space science, biomedical research, and environmental studies. You will engage with sponsors such as the National Institutes of Health, the National Science Foundation, the Department of Defense, non-profit foundations, and private industry to ensure that proposals meet their requirements. To excel in this position, you must have a customer-service attitude, be skilled at managing multiple priorities in a fast-paced environment, and have an aptitude for learning to use a variety of IT systems to manage, analyze, and transfer information. You will be an integral part of our team of proposal specialists, learning from them and sharing your knowledge with others as you become proficient in this field.

Sponsored Projects & Contracting Services (SPCS), a Research, Discovery & Innovation unit, assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative and financial services to assist faculty and staff with proposals, provide guidance on the management of grants and contracts, and offer training on research administration topics. In Fiscal Year 2015, the University of Arizona submitted 3,000 proposals to funding agencies, and was awarded more than $578 million in grants, contracts, and gifts.

With more than $606 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #21 among public universities in the US in overall research expenditures and #2 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Prioritize workload to meet work unit operation deadlines.
• Provide advice and support to faculty and staff with sponsored contract and grant issues, interpreting federal, state, sponsor and University regulations, policies and procedures.
• Participate in staff meetings and training sessions to share sponsored research administration topics.
• Use multiple online systems for proposal and award management.
• Suggest procedures to improve effectiveness/efficiency.
• Represent the department at conferences and meetings at various levels of the University organization.
• The successful candidate must work well in a team with an open seating environment.
• Advise and assist with preparation of proposal applications and budgets.
• Review and analyze external funding proposals and budgets for allowability, completeness and compliance within the framework of applicable guidelines.
• Advise University faculty and business staff on University proposal routing and sponsor submission procedures.
• Provide authorized proposal approval and submission to an increasing range of sponsors.
• Additional duties as assigned to meet department needs.

Knowledge, Skills, & Abilities

• Strong knowledge of PC applications, including spreadsheets, word processing, internet file upload, PDF forms, and e-mail.
• Interpersonal skills, including excellent written and oral communication.
• Effectiveness in working under deadlines and heavy workloads.
• Flexibility to handle multiple different tasks on a daily basis.
• Strong organizational and analytical skills.
• High level of self-motivation and initiative.
• Ability to respond positively and proactively to change.

Minimum Qualifications

• Federal regulations require that the incumbent be a U.S. citizen or legal permanent resident to be ITAR/EAR compliant.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in Business Administration, Accounting or related field; OR, four years of progressively responsible and diverse accounting, financial and contract management or closely related experience which includes one year at the professional level and significant exposure to a full range of accounting and financial management principles; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

Preference will be given to candidates with the following qualifications:
• Knowledge of laws and regulations pertaining to proposal, grants, and contracts administration.
• Knowledge of accounting and budgetary principles, practices and procedures.
• Skill in applying accounting and financial management practices and principles.
• Skill in financial analysis and decision-making.
• Experience with UA or other university financial, research and database reporting systems.
• Experience preparing proposals and budgets.
• Experience preparing/submitting proposals in, FastLane and other online application environments.
• Experience in contract/grant management.

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S24092
Number of Vacancies Multiple
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Kim Affolder

Open Date 10/03/2017
Review Start Date 10/13/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in Business Administration, Accounting or related field; OR, four years progressively responsible and diverse accounting, financial and contract management or closely related experience which includes one year at the professional level and significant exposure to a full range of accounting and financial management principles; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts
  4. Reference/Referee Contact Information
Optional Documents