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Assistant Dean, Finance & Administration (UPDATED)

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Position Details

Position Information

Title Assistant Dean, Finance & Administration (UPDATED)
Department Engineering Administration (2301)
Location Main Campus
Position Summary

Please note: the ‘Contact Information for Candidates’ section has been updated below.

The Assistant Dean, Finance & Administration serves as the chief administrative and financial officer of the College of Engineering, responsible for all matters related to College administration, personnel management, strategic planning, and financial operations. Reporting to the Dean, and working in concert with the Dean and other members of the College leadership team, the Assistant Dean will provide strategic and operational direction in support of the College’s mission and vision. The successful candidate will be creative and collaborative, have the ability to assess the financial viability of alternative opportunities and provide guidance to Deans and Departments, and build trusting relationships within both the College and the University. The Assistant Dean, Finance & Administration must thrive in an entrepreneurial culture where the management approach is often different than in most other academic environments, and the incumbent will have the skills to maintain and further develop the high-performing, inclusive business community that exists within the College.

The College of Engineering at the University of Arizona is home to over 2,900 undergraduate students and nearly 900 graduate students enrolled across 8 Departments and 15 engineering degree programs. Our curriculum is based in engineering science and design, and gives students a strong foundation on which to build their career in industry, public service, or academia. Outside the classroom, we offer 48+ student clubs and organizations and the opportunity to do Tier 1 research with any of our 182 faculty. Our philosophy of 100% Engagement means that every experience in and out of the classroom shapes students’ futures and helps them become workforce ready. The College has an annual operational budget of $83M, research expenditures of $23M, and submits 400 research proposals to funding agencies each year. We maintain over 200 active research projects at any one time, representing funding from over 80 different sponsors. And all of this is supported by 670 engaged, dedicated staff.

The College of Engineering supports Inclusive Excellence, the UA’s diversity and inclusiveness strategic initiative designed to create an inclusive environment for all faculty, staff, and students.

The start date for this position will depend on the selected candidate’s availability.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

The essential responsibilities of the Assistant Dean, Finance & Administration are:

Financial and Administrative Management

  • Direct the business administration of the College and its Departments, specifically the areas of accounting, financial reporting, human resources, and payroll activities.
  • Develop and implement College-wide business administration policies and best practices in consultation with departmental administrators as needed.
  • Prepare long- and short-range financial goals and objectives for the College, including modeling and forecasting prospective revenues and expenditures under different assumptions and scenarios; exhibit a mastery of the complexities of UA and Responsibility Centered Management (RCM) business operations in models.
  • Prepare an annual comprehensive all-funds College budget.
  • Actively manage and strategically evaluate the College’s resources, ensuring that funds are stewarded appropriately, allocated and deployed for maximum benefit.
  • With an entrepreneurial focus, develop and explore new and/or unidentified avenues for potential sources of revenue.
  • Implement appropriate internal controls and effective business practices, and perform quality reviews to ensure compliance.
  • Using excellent professional judgment and knowledgeable resources, independently and with accountability, make decisions consistent with applicable policies, culture, and expectations of College leadership; proactively prevent problems.
  • Advise College leadership, faculty, and staff on all matters related to financial and administrative management of the College.

Data Analysis and Process Improvement

  • Independently develop financial analyses, process improvements, policies and implementation plans, and provide oversight throughout the College about all-funds activity-based budgeting and resource allocations.
  • Collect management data, and prepare reports and analyses for internal and external audiences.

Leadership and Supervision

  • Lead, supervise, and mentor staff employees in College financial services operational areas as well as two College Business Center Managers.
  • Serve as a consultant and mentor for business officers throughout the College.
  • Create business curricula and support training and coaching efforts in the College.
  • Establish an identity as leader on campus in financial planning and knowledge of RCM, for developing best practices within UA’s RCM environment, and for contributing to RCM improvements.

Collaboration and Support

  • Work cooperatively with other college and university personnel to support our mission as an ambassador for the College.
  • Serve on college and university committees, as appropriate.
  • Actively collaborate with College leadership regarding the overall strategy for supporting the College’s long-term goals.
  • Serve as a finance and administration subject matter expert to the research development and research administration team, department heads, administrators, faculty, and departmental research administrators in the College to ensure that research administration operations in the College maintain the highest standards.
  • Remain at the forefront of the field through appropriate professional development.
  • Continually explore ways to improve efficiency of operations in all spheres of the position; exhibit a positive, customer oriented, and supportive attitude; and be a champion for change throughout the College.

Additional duties may be assigned.

Knowledge, Skills, & Abilities
  • Proven leadership ability, including successful management of large, higher performing team(s) with a focus on quality service.
  • Ability to manage a multi-million dollar budget.
  • Knowledge of best practices in fiscal management.
  • Ability to manage competing demands.
  • Proficiency with financial database management systems and spreadsheets.
  • Be (or become) fluent in UA databases and business intelligence systems.
  • The ability to inspire and empower staff so as to make all feel needed and valued and willing to put forth their best effort.
Minimum Qualifications
  • Bachelor’s degree in Accounting, Business Administration, or related field and ten years of related budgeting and accounting experience; or equivalent experience.
  • Demonstrated experience providing analyses, projections, and recommendations in matters of finance and budget, management, operations, and planning.
  • Demonstrated progression in responsibility in a large complex institute of higher education with a RCM budget allocation model.
  • Ability to build and lead complex organizations through effective management.
  • Considerable leadership experience with a high level of personal integrity and interpersonal skills.
  • Excellent writing, communication, interpersonal, and organization skills.
  • Demonstrated ability to manage multiple projects, meet deadlines, and adapt to changing priorities and needs.
Preferred Qualifications
  • An advanced degree in Accounting, Business Administration, or related field.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40+
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $130,000 - $170,000 Annually (DOE)
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number A22052
Number of Vacancies One
Desired Start Date 11/01/2017
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Brian Ten Eyck
Assistant Dean, Research Development
(520) 626-6225
bteneyck@email.arizona.edu

Open Date 09/08/2017
Close Date
Open Until Filled Yes
Review Begins On 09/25/2017
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/21879

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor’s degree in Accounting, Business Administration, or related field and ten years of related budgeting and accounting experience; or equivalent experience?
    • Yes
    • No
  3. * What is your current budget, as well as the largest budget you have managed?

    (Open Ended Question)

  4. * How do you incorporate Business Analytics into strategic investment decisions? Please provide a 1-2 paragraph response.

    (Open Ended Question)

  5. * In your current or most recent role, how have you promoted an environment of empowerment, independent thinking, and creativity? Please provide a 1-2 paragraph response.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents