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Assistant to the Executive Director (Washington, DC) (UPDATED)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Please see Special Instructions for more details.

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Position Details

Position Information

Title Assistant to the Executive Director (Washington, DC) (UPDATED)
Department School of Govt & Public Policy (0465)
Location Washington, DC
Position Summary

Please note: the ‘Contact Information for Candidates’ field has been updated. Additionally, the review date has been extended to 2/1/2018.

The Assistant to the Executive Director provides high-level administrative support for the Executive Director, the senior management team, and the staff of the National Institute for Civil Discourse at the University of Arizona. This position works in the Washington DC office, and occasional travel to the Tucson, Arizona office and to out of state events may be required. This position is contingent on availability of funding.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

Specific tasks include:
- Design and implement, with substantial autonomy, systems and processes to support smooth and timely accomplishments of the Executive Director’s ongoing responsibility.
- Maintain daily schedule, deciding priorities in relation to events of the day.
- Work closely with the Development team to coordinate Executive Director’s fundraising activities functions and trips.
- Coordinate the day to day operations of the Washington, DC office, including monitoring and maintaining office supplies, serving as primary point of contact for building management, attending to office maintenance, and troubleshooting technology.
- Organize and oversee meetings and special events for the Institute.
- Coordinate and provide necessary backup, presentations and supporting materials for meetings.
- Organize and oversee travel and travel reimbursement for the Executive Director.
- Compose and edit correspondence for Institute senior management team and Executive Director as needed.
- Prioritize, redirect or handle mail, email, phone calls and requests for information.
- Assist Institute senior management as needed.
- Act as liaison with department, college and university committees, administrators, faculty and staff.
- Act as liaison with Executive Committee and National Board members.
- Coordinate recruitment, hiring and performance reviews as needed.
- Other duties as assigned.

Knowledge, Skills, & Abilities
Minimum Qualifications

- Bachelor’s degree and four years of experience.
- Proficiency with Microsoft Office: Word, Excel, Powerpoint, Outlook; Internet research; and databases.
- Demonstrated excellence in writing/editing skills.
- Strong interpersonal and communication skills, including the ability to work cooperatively with other staff.
- Proven ability to exercise discretion in working with highly confidential and sensitive matters.
- Personal initiative with strong track record of high productivity.

Preferred Qualifications
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A21989
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Debbie Jackson
debbiej@email.arizona.edu

Open Date 08/23/2017
Close Date
Open Until Filled Yes
Review Begins On 02/01/2018
Special Instructions to Applicant

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/21278

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor’s degree and at least four years of experience?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents