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Assistant Director, Stewardship

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Please see Special Instructions for more details.

Please provide a writing sample or donor proposal with your application.

Position Details

Position Information

Title Assistant Director, Stewardship
Department Development Office (9903)
Location Main Campus
Position Summary

As a member of the University Development Program (UDP), the Assistant Director of Stewardship will be essential in helping the University reach its goal of doubling fundraising by 2024. Working in partnership with the Director of Stewardship and other key members of UDP, the assistant director will assist with the development and implementation of a comprehensive, University-wide plan that acknowledges, recognizes, and reports impact to the University of Arizona’s donors. Specifically, this position will be instrumental in the implementation of policies and procedures for donor recognition, gift impact reporting and scholarship stewardship.

Reports to:
Director of Stewardship, University Development Program

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

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Duties & Responsibilities
  • Manage and coordinate key components of the University-wide stewardship program with focus on recognition, reporting and scholarships.
  • Partner with the Director to establish and implement short-term and long-term donor relations/stewardship goals and objectives.
  • Manage the UDP acknowledgement process and ensure donors receive timely and appropriate correspondence. This involves working closely with UDP Development Units across campus to ensure an integrated approach and leading routine evaluations and improvements to the UDP Acknowledgement Standards and Guidelines.
  • Assist in the development and implementation of a process for UDP recognition activities such as plaques, signage, etc.
  • Manage the preparation and distribution of impact reports both as part of the Annual Endowment Report and as needed/requested by donors and UDP colleagues.
  • Develop and implement processes to ensure named endowed fund contacts and recipients are identified and updated in the donor database and other documents when appropriate. This includes named fund contacts, endowed fund position holders, and endowed fund fellowship recipients.
  • Manage the Old Main recognition program, ensuring recognition opportunities are delivered in a timely manner. Ensures new members are welcomed.
  • Assess scholarship stewardship practices across the UDP and work with the Director to develop processes to ensure consistent stewardship to include recipient correspondence, notifications, and processes to track scholarship recipients in the donor database. Also works closely with UDP colleagues and Scholarship Universe staff to populate the Donor Spotlight with scholarship donor stories.
  • Assist in the development and implementation of a process to build a donor story archive.
  • Ability to handle highly confidential and sensitive information in a discrete and professional manner.
  • Perform other duties as assigned.
Knowledge, Skills, & Abilities
  • Excellent time management and organizational skills.
  • Excellent initiative and ability to work independently as well as collaboratively.
  • Ability to effectively communicate the University of Arizona mission, strategic plan, and case for philanthropic support.
  • Proficiency in the use of personal computers and Microsoft Office software (Word, Excel, PowerPoint, and Outlook).
  • Excellent communication skills and ability to interface with internal and external stakeholders with diplomacy and tact.
  • Develop and strengthen project management expertise.
  • Ability to build and maintain productive relationships with donors, development colleagues, and UA faculty and staff members.
  • Ability to inspire cooperation and participation.
  • Ability to maintain donor confidentiality.
  • Ability to understand and follow UA, UAF, and UDP policies and procedures.
Minimum Qualifications
  • Bachelor’s degree in a related field AND;
  • Four (4) years’ of progressively responsible development experience;
  • Ability to drive according to the University Fleet Safety Policy.
Preferred Qualifications
  • Experience using Raiser’s Edge or Blackbaud CRM.
  • Experience working within an academic setting or large, complex institution.
  • Familiar with UA campus.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number A21995
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Samantha Sowerby

Applications must be submitted online. Click “Apply for this Job” to do so.
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Open Date 08/23/2017
Close Date
Open Until Filled Yes
Review Begins On 09/04/2017
Special Instructions to Applicant

Please provide a writing sample or donor proposal with your application.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in a related field AND at least four (4) years' of progressively responsible development experience?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents