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Project Coordinator

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Position Details

Position Information

Title Project Coordinator
Department Institute of the Environment (2530)
Location Main Campus
Position Summary

The Agnese Nelms Haury Program in Environment and Social Justice (Haury Program) seeks a highly motivated, entrepreneurial individual to perform administration, coordination, outreach and development tasks to support the work of the Haury Program and to increase the program’s effectiveness. This position is full-time and is housed in the University of Arizona’s Institute of the Environment.

The Haury Program serves the University of Arizona and southwest community by identifying needs and leveraging the resources and power of the university and community partnerships to address society’s most pressing environmental and social justices issues. The successful candidate will have a strong interest in advancing social justice. The person in this position must have good organizational, administrative and communication skills. This position requires an individual capable of moving among various constituencies, activities and responsibilities in a growing, evolving program.

The main work of this position includes the administrative tasks to regularly organize, support, and document outcomes from meetings or events with the community as part of its Community Listening Campaign, grant review panels, and various Haury Program council and board meetings. Other important tasks include maintaining communication networks, producing surveys and reports, developing outreach materials and standard operating procedures, maintaining and developing listservs, databases, and the Community Directory. Over time responsibilities will increase to include more direct project involvement. The program will be undergoing a five-year strategic planning process and position duties may change as the program evolves.

The Agnese Nelms Haury Program in Environment and Social Justice at the University of Arizona was initiated in 2014 through a generous bequest to the University of Arizona Foundation by the estate of Mrs. Haury. Mrs. Haury was a life long philanthropist and supported causes that promoted social justice. Through the people and programs funded today by the Haury Program, Mrs. Haury’s legacy continues to inspire and transform our world.

Ensuring funding has the greatest impact, program staff has been limited to a Director and Program Manager. Additional support is provided by the Institute of the Environment staff. This job announcement is for a newly created position to increase the reach of the Haury Program.

More information may be found at haury.arizona.edu.

With more than $606 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #21 among public universities in the US in overall research expenditures and #2 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Develops social media plans and provides regular outreach duties using social media- twitter, Facebook, etc.
  • Monitors the effectiveness of the outreach campaign and adjusts strategies to maximize its effectiveness.
  • Assists in the development of printed outreach materials, videos, updates to Haury Program website, including information that is translated into Spanish.
  • Maintains accuracy and functionality of the Community Directory by regularly contacting all organizations listed in the Community Directory and providing updates to the Directory.
  • Responsible for coordinating the annual reporting activities for Haury funded grantees – includes sending out information for submitting annual web forms, updating reporting procedures, initial compiling of annual report, and assisting in infographic development.
  • Assists in development and implementation of program process and procedures.
  • Assists in research needed by the Haury Program.
  • Develops reports, monitors program expenditures, prepares spreadsheets.
  • Maintains and develops Excel files, Filemaker Pro files, databases and listservs.
  • Organizes and supports meetings, workshops and events, including meeting logistics, preparation of materials, power points, and videos.
  • Takes minutes at meetings and distributes to participants.
  • Provides Haury Program event support for activities of the Community Listening Campaign, or special events.
  • Maintains all Haury Program records electronically and in hard copy as necessary.
  • Assists in organizing, supporting, and preparing grant release calls, grant review panels, grant award letters.
  • Other administrative and program support as necessary.
  • Overtime, it is expected responsibilities will include more direct project coordination of the many grants and programs the Haury Program funds.
  • Additional duties as assigned.
Knowledge, Skills, & Abilities
  • Skill in planning, analyzing, organizing and problem solving.
  • Strong organizational skills and attention to detail.
  • Ability to perform repetitive tasks such as note taking and setting up meetings.
  • Excellent written and oral communication skills.
  • Ability to build networks among individuals and organizations.
  • Ability to assist in editing and preparation of materials and reports for different audiences and purposes.
Minimum Qualifications
  • Bachelor’s degree in related field and at least three years of administrative/coordinative program experience
  • Strong background in computer software applications: Word, Excel, Powerpoint, databases such as Filemaker Pro or ResourceSpace, Drupal.
Preferred Qualifications
  • Social media experience.
  • Infographic development experience.
  • Knowledge of Spanish language.
  • Knowledge and experience in production of informational and engaging videos.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category General
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A21979
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Nancy Petersen
nancypetersen@email.arizona.edu

Open Date 08/15/2017
Close Date
Open Until Filled Yes
Review Begins On 08/25/2017
Special Instructions to Applicant
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings http://uacareers.com/postings/21195

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have a Bachelor's degree in related field and at least three years of administrative/coordinative program experience?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Reference/Referee Contact Information
Optional Documents