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Accounting Assistant, Senior (Extended Temporary)

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Position Details

Position Information

Title Accounting Assistant, Senior (Extended Temporary)
Department Libraries - Administration (1701)
Location Main Campus
Position Summary

The Accounting Assistant, Senior supports the UA Libraries Facilities and Technology Strategy & Services departments by processing invoices, generating services requests, placing orders, and entering transactions into the UAccess Financial system. This position requires strong organization, detail oriented with a high degree of accuracy, excellent judgment and independence, including ability to set priorities, handle multiple tasks, and determine the best approach or action based on policies, practices, guidelines and procedures. The University Libraries are a team-based organization. All staff are expected to perform cross-functional and/or project work in addition to the functional duties of their positions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

As a nationally recognized leader, the University of Arizona strives to look forward. Listed by Forbes as one of America’s Best Employers in the United States, the University provides strategic programs to enhance the lifecycles of a multigenerational workforce.

This award-winning portfolio includes consecutive Seal of Distinction awards for its exemplary Work-Life practices from WorldatWork, along with the 2017 Gold Healthy Arizona Worksite award, presented by the Arizona Department of Health Services and the Maricopa County Department of Public Health. For more information about the collaborative culture and innovative service offerings at the University of Arizona, visit Why UA.

This is an Extended Temporary Employment (ETE) position. For further details on this type of position at the University of Arizona, please click here.

The University of Arizona is an equal opportunity employer providing equal opportunity for women, minorities, veterans and individuals with disabilities.

Duties & Responsibilities
  • Processes all Libraries’ invoices using the University’s UAccess Financials, including receiving, coding, scanning, and payment authorization in the Facilities Management accounting system.
  • Processes payment and resolves payment issues directly with vendors.
  • Purchasing-card holder (p-card) responsibilities includes: ensuring charges are in compliance with University policy and procedures, and reporting non-compliance issues to senior accountant and management.
  • Maintains vendor files ensuring proper documentation and retention regulations are followed.
  • Investigates irregularities and reports to supervisor; makes adjustments and necessary journal entries
  • Participates as an active member of the Business Office (EDC / Finance / HR teams) including attendance and engagement in all team meetings and professional events and team and individual ongoing and annual performance management processes, including priority-setting and strategic planning.
  • Works to develop rapport with other Library Departments and staff to demonstrate teamwork and effective working relationships with co-workers and to support the Libraries’ values.
  • Performs other duties assigned by immediate supervisor.
Knowledge, Skills, & Abilities
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.
Minimum Qualifications
Arizona Board of Regents Minimum Qualifications

Two years of clerical accounting experience; OR, Associate’s degree in Business Administration or related field; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Knowledgeable in applying accounting standards when recording transactions and reconciling accounts.
  • Skill in maintaining accounting and bookkeeping records.
  • Knowledge of bookkeeping practices and accounts payable principles, including funding sources and ability to apply them accurately.
  • Knowledge of basic business math.
  • Knowledge of MS Excel, Access, Word and Outlook.
  • Self-motivated and able to work. independently and in a team environment.
  • Strong customer-oriented skills with primary focus on sustaining customer relations.
  • Strong organizational and follow-up skills.
  • Demonstrated ability to multi-task and effectively prioritize work flow within internal and external customer requirements.
  • High level of accuracy and attention to detail in identifying and resolving technical financial problems.
  • Accurate data entry, including invoices and credit processing.
  • Knowledge of UA Purchasing Card and Procurement policies and procedures.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $10-$14 per hour
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S23754
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Krissandra McNeill
Human Resources

Open Date 07/28/2017
Review Start Date 08/07/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have two years of clerical accounting experience; OR, Associate's degree in Business Administration or related field; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  3. * Tell us of a time when you have had to adapt to a new process. What did you do and why?

    (Open Ended Question)

  4. * Tell us how you keep your supervisor advised of the status on your projects.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents