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Office Specialist (Kingman, AZ)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Please see Special Instructions for more details.

Only applications received through this portal will be considered:

Position Details

Position Information

Title Office Specialist (Kingman, AZ)
Department Mohave County Office (1538)
Location County Extensions and Farms
Position Summary

This is a Full Time Office Specialist position with Mohave County Cooperative Extension located in Kingman, Arizona.

The Office Specialist is a member of the Northwest Regional Business team performing a variety of complex, specialized office/clerical duties.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities
  • Primary support to Agriculture and Natural Resources Agent (AGNR).
  • Support regional business team members.
  • Provide support to Mohave programmatic staff as needed.
  • Monitor prompt submission of AG/NR paperwork.
  • Assist with the operations of the Mohave County Cooperative Extension office.
  • Prepare newsletters and other publications.
  • Stay informed about programs and events for Mohave County Cooperative Extension.
  • Backup 4-H secretary as needed.
  • Make weekly deposits.
  • Prepare reports, forms and correspondence.
  • Send, receive, and track incoming/outgoing materials.
  • Keep inventory of and order office supplies as needed.
  • Maintain postage/copy log by program area in Box.
  • Tabulate office contacts and maintain in Box.
  • Scan pcard receipts to business office in Prescott.
  • Forward Mohave extension emails to appropriate program area.
  • Interface with Mohave Motor pool-make reservations for staff and forwarding billing to Yavapai business team for payment.
  • Maintain meeting room schedule and equipment inventory.
  • Maintain website.
  • Create and update County Facebook page.
  • Ensure office staff are informed of new or revised procedures.
Knowledge, Skills, & Abilities
  • Ability to plan and prioritize projects to meet deadlines.
  • Ability to provide website maintenance and development.
  • Ability to troubleshoot office equipment.
Minimum Qualifications
  • Proficient in MS Office suite programs.
  • Experience using Adobe Pro software suite.
Arizona Board of Regents Minimum Qualifications

Three years of office/clerical experience which includes one year in a directly related function; OR, a Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Knowledge of 4-H Program.
  • Organizational and communication skills.
  • Knowledge of various social media platforms. (ie.; Facebook, Twitter, etc.)
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $10.16 - $12.52 Per Hour
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S23738
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Karen Pizzuto, 928-445-6590 x223

Open Date 08/01/2017
Review Start Date 08/18/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Only applications received through this portal will be considered:

Quick Link for Internal Postings
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  2. * Do you have three years of office/clerical experience which includes one year in a directly related function; OR, a Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents