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Administrative Associate (Superior, AZ)

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Please see Special Instructions for more details.

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Position Details

Position Information

Title Administrative Associate (Superior, AZ)
Department Boyce Thompson Arboretum (0104)
Location Outside of Tucson
Position Summary

This position will provide all administrative support for the Director of Boyce Thompson Arboretum in Superior, AZ.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2016 Work-Life Seal of Distinction by the World@Work! For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Manages Arboretum Director’s calendar, responding to meeting requests, coordinating meetings that are called by the Director, and ensuring that the Director has all background materials needed to prepare for upcoming meetings.
• Screens phone calls and visitors for the Director, directing to appropriate other staff or organizations when appropriate. At times, provides information requiring significant knowledge of content.
• Composes drafts of and types correspondence, reports, and other documents for the Director, correcting grammar, spelling and punctuation errors, in addition to suggesting edits to wording without changing the message intended.
• Completes and submits travel authorizations for all Arboretum employees.
• Serves as administrative liaison for the Director with the Arboretum’s Board of Directors. This includes drafting and getting approval for meeting agendas, ensuring that formal meeting notices are distributed according to the organization’s bylaws, collecting and disseminating meeting materials at least one week in advance of meetings, and making all necessary logistical arrangements for meetings.
• Provides all necessary support for Director’s travel, meetings, report preparations, presentations, and events.
• Assists Director in prioritizing workload and delegation of responsibilities to meet Arboretum operational needs.
• Documents and oversees general administrative policies and procedures of the Arboretum. Where University of Arizona and/or Arizona State Parks & Trails administrative policies and procedures exist and are applicable to the Arboretum, ensures that those policies and procedures are communicated to and followed by all Arboretum staff.
• Composes and maintains confidential correspondence.
• Driving to perform administrative duties and responsibilities may be required.
• Performs other duties as assigned by the Unit Head (Arboretum Director).

Knowledge, Skills, & Abilities

• Expert user of computer in office environment
• Ability to work independently
• Excellent organizational skills
• Ability to prioritize and manage complex array of competing demands

Minimum Qualifications

• Proficient in all basic office software usage, including the full Microsoft Office Suite and Adobe Acrobat
• Skilled in interacting with the public, applying good customer service techniques
• Effective in both written and oral communication
• Solid grammar and mathematical skills
• Possession of a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

• Schedule flexibility in order to support Director during occasional events outside of normal business hours is preferred
• General knowledge of plants is a plus

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Exempt
Posted Rate of Pay $31,125 - $35,000 Annually
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number S23200
Number of Vacancies One
Desired Start Date 06/04/2017
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Sally Rampelotto, sallyl@cals.arizona.edu, 520-689-2723

Open Date 05/03/2017
Review Start Date 05/24/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation.

Quick Link for Internal Postings http://uacareers.com/postings/18431
Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Can you perform the essential functions (job duties) of this position with or without accommodation?
    • Yes
    • No
  2. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • ArizonaDiversity.com
    • Careerbuilder.com
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • HigherEdsJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  3. * Do you have a Bachelor's degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education?
    • Yes
    • No
  4. * This position is located in Superior, Arizona. Are you interested in working in Superior?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents