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Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Position Details

Position Information

Title Secretary
Department Santa Cruz County Office (1542)
Location Outside of Tucson
Position Summary

The secretary position sits at the front desk of the Family Resource Center (FRC)-a program that helps families with children aged 0 – 5 to prepare for kindergarten. This person greets clients, enters data, provides administrative support and other duties as needed. To demonstrate a positive working relationship with director, clients and staff; to provide support to staff and instructional programs which will promote community services literacy; to assist in assuring the smooth and efficient operation of the Parent Resource Centers.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2015 Work-Life Seal of Distinction by the Alliance for Work-Life Progress! For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

• Welcome and direct families/visitors who enter the Family Resource Center;
• Assists with the implementation and maintenance of district Family Resource Center programs;
• Processes incoming/outgoing books and materials utilizing manual and computerized system;
• Maintains integrity of both print and non-print materials;
• Maintains inventory of books, equipment and audio visual materials;
• Assists in preparation of class schedules as required;
• Performs simple repairs on books, equipment and other materials;
• Assists Director in collection of evaluation data;
• Types correspondence, memos, as required;
• Performs photocopying, as required;
• Performs errands and relays messages;
• Performs other office related tasks as assigned;
• Assists with maintenance of supply inventory;
• Maintains files, as required;
• Travels between Family Resource Center and school sites, as required;
• Answers telephone and directs messages, as required;
• Provides translation services as needed.
• Performs other related tasks as assigned.

Knowledge, Skills, & Abilities
  • Proper grammar, spelling, and punctuation in order to edit reports and correspondence
  • Skills in written and verbal communication
  • Ability to communicate and work well with staff
  • May require long periods of sitting, typing and viewing computer screen
  • Maintain consistent and punctual attendance
  • Willingness to be an integral member of a successful team
  • Dedication to provide the highest level of service
  • Adherence to policies and procedures
Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

One year of secretarial/clerical experience; OR, a certificate in Secretarial Science; OR, any equivalent combination of experience, training, and/or education.

Preferred Qualifications

• Bilingual ability in English and Spanish;
• Prior experience desirable
• High school diploma or equivalent
• Experience with PC programs

Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Clerical and Office
Benefits Eligible Yes - Full Benefits
FLSA Non-Exempt
Posted Rate of Pay $10.50 Per Hour
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Posting Detail Information

Posting Number S21842
Number of Vacancies One
Desired Start Date 07/25/2016
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Open Date 07/06/2016
Review Start Date 07/12/2016
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Quick Link for Internal Postings
Diversity Statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Can you perform the essential functions (job duties) of this position with or without accommodation?
    • Yes
    • No
  2. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  3. * Do you have one year of secretarial/clerical experience; OR, a certificate in Secretarial Science; OR, any equivalent combination of experience, training, and/or education?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Reference/Referee Contact Information
Optional Documents