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Collections Management Archivist, Assistant/Associate

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Please see Special Instructions for more details.

In your letter of interest, please describe how your qualifications and experience are fitting for this position.

Position Details

Position Information

Title Collections Management Archivist, Assistant/Associate
Department Libraries- Special Collections (1706)
Location Main Campus
Position Summary

The University of Arizona Libraries seeks a driven, collaborative, service-oriented professional as a Collections Management Archivist. This position meets the information needs of students, faculty, and other Special Collections users through the development and management of the department’s collections including acquisitioning, processing, description, and collections maintenance. The position also provides reference service and instruction on the use of archival collections with occasional curation of exhibitions. This position provides leadership and collaborates with other department staff in developing strategies for the long-term stewardship of the University of Arizona’s Special Collections through managing physical and digital materials, especially through accessioning, and arrangement and description of archival collections. This leadership role is responsible for hiring, training, supervising, and mentoring employees, students, and interns. Additionally, the incumbent provides research support and promotes collections to students, faculty and scholars. This is a continuing-eligible or continuing track, academic professional position. Incumbents are members of the general faculty and are entitled to all accompanying rights and privileges granted by the Arizona Board of Regents and the University of Arizona. Retention and promotion are earned through achievement of a record of excellence in position effectiveness, scholarship, and service.

To learn more about Special Collections, check out our website. You can also learn more about University Libraries.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2016 Work-Life Seal of Distinction by World@Work! For more information about working at the University of Arizona, please click here.

Diversity Commitment:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. Diversity in our environment embraces the acceptance of a multiplicity of diverse backgrounds and worldviews. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies, as we believe that such experiences are both institutional and service imperatives. Because we seek a workforce with diverse perspectives and experiences, we encourage applications from individuals with demonstrated knowledge of and relevant abilities working with culturally diverse communities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs.

Duties & Responsibilities
  • Provides leadership for the department’s collection development through an understanding of our existing collections’ strengths, their use, scholarly trends, and the identification and pursuit of particular collecting opportunities.
  • Applies knowledge of modern manuscript acquisition processes, including the curation and preservation of born-digital archives.
  • Oversees and coordinates activities to promote discovery, including ingest, acquisition, accessioning, arrangement and description, and the creation of finding aids for born-digital and paper-based collections. * Implements disposition recommendations or decisions through legal instruments of transfer such as schedules, deed of gift, purchase contracts, and deposit agreements. * Supervises and monitors the quality of output produced by Library Information Associate employees and student workers.
  • Trains and mentors graduate assistants and other interns in archival processing and other projects.
  • Establishes, maintains, and records communications with creators and/or potential donors of records.
  • Supports the use of collections through archival education, course-related instruction and other specialized educational sessions to students, the community and other primary customers. Develop and prepare appropriate instructional and educational aids.
  • Responds to reference inquiries on-site and offsite through telephone, mail and e-mail. Develop and maintain in-depth knowledge of congressional collections, history of science collections and other areas as appropriate.
  • Curates and prepares exhibits of Special Collections materials and assists in related events such as lectures and receptions.
  • Promotes the use of collections through presentations and the exploration of new promotional technologies.
  • Collaborates with colleagues in Special Collections and the Office of Digital Innovation and Stewardship on digital preservation efforts related to Special Collections’ content.
  • Participates in library-wide activities such as project teams and other groups as needed to complete goals of the library.
  • Other duties as assigned.
Knowledge, Skills, & Abilities
  • Understands the basic history, theory, and professional practices relating to materials generally found in special collections research libraries, including but not limited to rare books, maps, prints, photographs, ephemera, archives, manuscripts, original artwork, audiovisual media, and digital materials.
  • Develops and maintains knowledge of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues, especially as they apply to primary materials in various formats.
  • Develops and maintains awareness of issues, standards, trends, and current best practices regarding the full range of information technologies.
  • Displays knowledge and commitment to the standards, ethics, guidelines, trends, and best practices in use by special collections professionals and promulgated by core professional groups such as ACRL’s Rare Books and Manuscripts Section, and the Society of American Archivists.
  • Ability to articulate and advocate for information technology solutions to archival and bibliographic challenges. This includes thorough knowledge of archival principles and best practices of archival and bibliographic description, access, archival technologies, preservation, digital curation, and reference. Knowledge of relevant archival and bibliographic standards and frameworks (DACS, Records in Contexts, ISAD, ISAAR-CPF, FRBR, RDA, EAD, EAC-CPF, BIBFRAME, MARC).
  • Excellent project planning, project management, and problem solving skills.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.
Minimum Qualifications
  • Master’s degree in library/information science from an ALA-accredited institution, or advanced degree in a relevant field
  • 3-5 years of experience in the accessioning, appraisal and arrangement of congressional and other archival collections or a relevant combination of experience and education in the archival field
  • 2-5 years of experience working with digital objects in an academic library environment, archive, historical society, or museum
  • Demonstrated knowledge and experience related to digital repository and archival management systems
  • Evidence of the ability to achieve continuing status (equivalent to tenure), including contributing to the information/library profession and to fulfilling the responsibilities of a library faculty member through service and scholarship
Preferred Qualifications
  • Demonstrated commitment to the profession and professional organizations, including providing leadership within the broader professional community.
  • Familiarity with accepted conservation methods applied to archival collections of manuscripts, photographic materials and ephemera as well as digital preservation.
  • Demonstrated knowledge of digital forensics techniques as it relates to acquisition and processing of borndigital material.
  • Demonstrated knowledge and use of ArchivesSpace, Encoded Archival Description (EAD) and the MARC format and its attributes.
  • Demonstrated knowledge of collection management systems such as Archivists’ Toolkit, Archon, or ArchivesSpace.
  • Demonstrated ability to produce content for social media outlets.
  • Spanish language skills.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $55,000 - $75,000
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A21553
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Krissandra McNeill

Open Date 03/13/2017
Close Date
Open Until Filled Yes
Review Begins On 04/10/2017
Special Instructions to Applicant

In your letter of interest, please describe how your qualifications and experience are fitting for this position.

Diversity Statement
Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Can you perform the essential functions (job duties) of this position with or without accommodation?
    • Yes
    • No
  2. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  3. * Upon hire, will you have a Master's degree in library/information science from an ALA-accredited institution or any other relevant advanced degree?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents