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Project Manager, University Libraries

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

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Please see Special Instructions for more details.

Please include a letter of interest describing how your qualifications and experience are fitting for this position.

Position Details

Position Information

Title Project Manager, University Libraries
Department Libraries - Administration (1701)
Location Main Campus
Position Summary

The Project Manager will be responsible for the University of Arizona Libraries’ (UAL) implementation of its selected enterprise system, Alma, and Primo, the primary discovery tool for the Libraries. Implementation of Alma and Primo is part of the Tri-University initiative to procure a shared Library Services Platform for the University of Arizona (UA), Arizona State University (ASU), and Northern Arizona University (NAU). This shared system will not only facilitate collaborative collection development opportunities and shared expertise across the universities but also create a platform for the seamless circulation of collections between organizations.

This position will be responsible for the primary project planning, and will oversee the project implementation including oversight of a project steering group. This position will communicate and collaborate with counterparts at ASU, NAU, impacted affiliate university entities including other libraries within UA, and Library employees across all departments to ensure assignment and coordination of work. This position will be responsible for reporting on progress and success towards identified goals and measures. The successful candidate will exercise initiative, flexibility, and possess excellent time management skills. The successful candidate will work well with a large and diverse set of stakeholders on a high-profile project.

Visit the University Libraries website to learn more about us.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS).Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2016 Work-Life Seal of Distinction by World@Work! For more information about working at the University of Arizona, please click here.

Diversity Commitment:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. Diversity in our environment embraces the acceptance of a multiplicity of diverse backgrounds and worldviews. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies, as we believe that such experiences are both institutional and service imperatives. Because we seek a workforce with diverse perspectives and experiences, we encourage applications from individuals with demonstrated knowledge of and relevant abilities working with culturally diverse communities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs.

Duties & Responsibilities
  • Providing project management leadership in the planning, coordination, testing, implementation, and launch of the product through appropriate project management processes, with an on-time implementation of Alma and Primo.
  • Coordinating the Libraries implementation project team and sub-teams of functional experts.
  • Tracking project activities on an ongoing basis. This includes reporting out on progress, through a variety of venues, at regular intervals (to be defined).
  • Communicating with and across stakeholders and stakeholder groups to ensure proper prioritization and coordination of resourcing for the effort.
  • Serving as the primary contact for the Ex Libris project manager and managing the vendor relationship and external communication during all phases of the project.
  • Communicating and collaborating with ASU and NAU as appropriate within the Tri-University initiative.
  • Potential for other project management work assigned as appropriate.
  • Other duties as assigned.
Knowledge, Skills, & Abilities
  • Ability to work effectively in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives. This includes establishing work priorities, setting performance expectations, achieving goals, and directing work in a fast-paced, rapidly evolving environment.
  • Excellent time management skills and ability to exercise initiative and flexibility.
  • Excellent interpersonal skills, tact, discretion, and good judgement as well as skill in developing and maintaining good working relationships.
  • Excellent written, verbal, and presentation skills.
  • Ability to communicate in a multi-institution environment.
  • Excellent project planning, project management and problem solving skills.
  • Ability to adapt to rapidly evolving conditions, troubleshoot and overcome issues, and continuous delivery based on established timelines.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.
Minimum Qualifications
  • Bachelor’s degree with 5 or more years of relevant experience, or an equivalent combination of relevant education and experience
  • Demonstrated expertise managing large projects with high complexity and containing a strong technological component (e.g., enterprise higher education systems)
  • Demonstrated experience in communicating, gathering input, and sharing appropriately across all stakeholder groups
Preferred Qualifications
  • Background and experience working in an academic library setting, consortia or higher education system
  • Demonstrated leadership experience and ability to manage projects in a collaborative environment with colleagues distributed over a wide geographic area
  • Knowledge and experience working with multiple functions of academic library integrated library systems and library services platforms, such as Alma, Millennium, Voyager, ArchiveSpace, etc.
  • Knowledge and experience working with current library discovery tools, such as Primo, Summon, etc.
  • Knowledge and/or experience migrating complex data, including expertise in identifying and resolving data migration issues and coordinating efforts to solve these issues
  • Knowledge and understanding of descriptive metadata standards, such as MARC, Dublin Core, EAD, etc.
  • Knowledge and experience in leading the development and testing of end-to-end workflows as part of an iterative process
  • Experience with strategic planning, assessment, and analytics
  • Experience with establishing roles and responsibilities of library personnel as part of project portfolio management
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay $46,329 - $81,864
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number A21552
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Krissandra McNeill

Open Date 03/10/2017
Close Date
Open Until Filled No
Review Begins On 04/10/2017
Special Instructions to Applicant

Please include a letter of interest describing how your qualifications and experience are fitting for this position.

Diversity Statement
Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Can you perform the essential functions (job duties) of this position with or without accommodation?
    • Yes
    • No
  2. * Where did you first learn about this position?
    • Arizona Daily Star
    • Arizona Republic
    • Chronicle of Higher Education
    • Department of Economic Security (DES)
    • Diverse Issues in Higher Education
    • Hispanic Outlook in Higher Education
    • Jobing.Com
    • LinkedIn
    • Local Job Banks
    • Pima County One-Stop
    • Professional Conference
    • Professional journal/publication
    • Referred by UA Employee
    • Invited by Dept to Apply
    • UA Website
    • Other
  3. * Do you have a Bachelor’s degree with 5 or more years of relevant experience, or an equivalent combination of relevant education and experience?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents