(Multiple Positions) Administrative Associate, Development
Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening. To apply to the position, please click the Apply to this Job link/button.
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Please see Special Instructions for more details.Please address which unit/college you are interested in working for and why in your cover letter.
|Title||(Multiple Positions) Administrative Associate, Development|
|Department||Development Office (9903)|
Reporting to the University Development Program (UDP) and assigned to a specific college/department or unit, this position performs varied advanced secretarial and administrative work unique to the University Development Program requiring initiative and independent judgment. Multiple positions are currently available within the development offices of Research, Discovery and Innovation (RDI), College of Social and Behavioral Sciences (SBS), College of Engineering, and the College of Agriculture and Life Sciences (CALS).
These positions will take direction and be managed by the Senior Director of Development for each area and work closely within the assigned unit’s development team, as well as University of Arizona Foundation and University Development Program team members. This position requires a high degree of professionalism, discretion, and organization; accuracy and attention to detail; use of good judgment; excellent communication and interpersonal skills; an ability to set priorities and handle multiple projects; and a high degree of computer proficiency. Incumbents work independently under general direction, keep official records, recommend administrative policies, and interpret guidelines, procedures, policies and practices. Incumbents will have contact with high-level constituents requiring use of business vocabulary, tact, discretion and judgment. This position is not supervisory in nature.
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply, including people of color, women, veterans, and individuals with disabilities. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff, and faculty engagement in addressing issues of diversity and inclusiveness.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2015 Work-Life Seal of Distinction by the Alliance for Work-Life Progress! For more information about working at the University of Arizona, please click here.
|Duties & Responsibilities||
• Ensures quality customer service is provided at all times.
• Acts as a liaison between assigned unit’s development office and UAF.
• Maintains and reconciles budgets for departmental, institutional or work unit accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and authorizes payments within prescribed limits; makes recommendations for purchases.
|Knowledge, Skills, & Abilities||
• Knowledge of basic accounting/budgeting procedures.
Please see ABOR requirements listed below.
|Arizona Board of Regents Minimum Qualifications||
Bachelor’s degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education.
• Highly self-motivated with the ability to work independently.
|Full Time/Part Time||Full Time|
|Number of Hours Worked per Week||40|
|Job Category||Administrative and Professional|
|Benefits Eligible||Yes - Full Benefits|
|Posted Rate of Pay||DOE|
|Type of criminal background check required:||Name-based criminal background check (non-security sensitive)|
Posting Detail Information
|Number of Vacancies||Multiple|
|Desired Start Date|
|Position End Date (if temporary)|
|Limited to Current UA Employees||No|
|Contact Information for Candidates||
Applications must be submitted online. Click “Apply for this Job” to do so.
If you experience difficulties with the application system, please contact email@example.com
|Review Start Date||01/24/2017|
|Open Until Filled||Yes|
|Special Instructions to Applicant||
Please address which unit/college you are interested in working for and why in your cover letter.
|Quick Link for Internal Postings||http://uacareers.com/postings/15854|
Required fields are indicated with an asterisk (*).
Can you perform the essential functions (job duties) of this position with or without accommodation?
Where did you first learn about this position?
- Arizona Daily Star
- Arizona Republic
- Chronicle of Higher Education
- Department of Economic Security (DES)
- Diverse Issues in Higher Education
- Hispanic Outlook in Higher Education
- Local Job Banks
- Pima County One-Stop
- Professional Conference
- Professional journal/publication
- Referred by UA Employee
- Invited by Dept to Apply
- UA Website
Do you have a Bachelor's degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education?
Documents Needed to Apply
- Cover Letter